Senior Executive Assistant to C-Suite | Hybrid Boston

Incendia Partners; Boston (MA); Hybrid; USD 95,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

Competitive compensation

Profit sharing

Job summary

Incendia Partners in Boston is seeking a Senior Executive Assistant to support senior leadership in a fast-paced, client- and sales-focused environment. This role blends calendar mastery, travel coordination, and high-level written communication.

You will handle complex scheduling across time zones, coordinate domestic and international travel, manage confidential information, and contribute to sales-related initiatives with accuracy and discretion.

Qualifications

• 3 - 5 years of experience as an Executive Assistant, ideally supporting senior or C-level executives.
• Must have experience supporting Sales Teams and Salesforce.
• Experience in a client-facing, sales, business-development, financial services, or similarly fast-paced environment.
• Strong understanding of executive calendar management, travel coordination, and complex scheduling.
• Previous experience supporting sales activity, CRM systems, client accounts, or business-development initiatives.
• Excellent writing, editing, and communication skills.

Responsibilities

• Serve as a trusted partner to senior leadership, proactively managing priorities and keeping things moving.
• Own complex calendars, including scheduling across multiple time zones and navigating constantly shifting priorities.
• Coordinate domestic and international travel, creating thoughtful and efficient itineraries.
• Manage client meetings, executive appointments, and other high-priority engagements from start to finish.
• Help maximize executive travel and client-development time by coordinating meetings and logistics across multiple cities.
• Prepare, edit, and proofread correspondence, presentations, and other executive communications.
• Serve as a key point of contact between executives, clients, colleagues, and external partners.
• Maintain a high level of confidentiality when handling sensitive business and client information.
• Manage expense reporting, time tracking, and other administrative needs for the executive office.
• Anticipate needs, identify potential issues before they arise, and bring solutions rather than problems.

Skills

Calendar management

Travel coordination

Executive support

Communications

Tools

Salesforce

Excel

PowerPoint

Job description

Incendia Partners in Boston is seeking a Senior Executive Assistant to support senior leadership in a fast-paced, client- and sales-focused environment. This role blends calendar mastery, travel coordination, and high-level written communication.

You will handle complex scheduling across time zones, coordinate domestic and international travel, manage confidential information, and contribute to sales-related initiatives with accuracy and discretion.