Executive Administrative Assistant — Hybrid, Client-Focused

ZS; Boston (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid working model

Travel opportunities

Job summary

ZS is seeking an experienced Administrative Assistant for our Boston office. You will provide comprehensive administrative support to consulting professionals, manage calendars, coordinate travel, and prepare client proposals and presentations.

This role requires strong communication, meticulous organization, and the ability to work both independently and with a team in a fast-paced environment. Hybrid work arrangement with travel to client sites as needed.

Qualifications

• High school diploma required; higher education preferred.
• ,
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• CoT_job_summary_short":"COMPANY NAME: ZS\nKEY POINTS: Administrative support, calendar mgmt, client/vendor liaison","job_summary_short":"<p>ZS is seeking an experienced Administrative Assistant for our Boston office. You will provide comprehensive administrative support to consulting professionals, manage calendars, coordinate travel, and prepare client proposals and presentations. This role requires strong communication, meticulous organization, and the ability to work both independently and with a team in a fast-paced environment.</p><p>Hybrid work arrangement with travel to client sites as needed. Prior experience in professional services and familiarity with MS Office and expense reporting tools is preferred. Join a collaborative, client-first culture at ZS and contribute to essential internal operations.</p>","contract_type":"fulltime","location_type":"hybrid","remote_scope":null,"perks":[{"name":"Hybrid working model"},{"name":"Travel opportunities"}],"stated_min":null,"stated_ma
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Responsibilities

• Increase productivity of consulting professionals by handling administrative tasks (travel, expense reporting, calendar management, email, vendor/client interaction).
• Support preparation and quality review of client deliverables, including formatting, proofreading, and updates to presentations and reports.
• Form partnerships with stakeholders to proactively address expected needs and issues.
• Address problems and troubleshoot with internal and external stakeholders.
• Mentor and train new hires and junior members, contributing to knowledge sharing.
• Contribute to firm service initiatives within the local office.
• Assist delivery teams with client communications and documentation, including organizing correspondence and tracking requests.
• Support client onboarding to platforms and tools, including account setup and first-use training.
• Provide scheduling support to multiple individuals and calendar management.
• Lead and drive internal initiatives and projects.
• Prepare and organize documents for client proposals and presentations; handle contract tracking and archiving.
• Coordinate internal and external meetings and travel logistics (facility reservations, hotel, catering).
• Complete administrative processes (expense reports).
• Handle special projects with tight deadlines and front desk backup duties.
• Front desk reception backup: phones, visitors, deliveries.
• Hours are 8:00am - 5:00pm.

Skills

MS Office proficiency

Strong communication

Professional demeanor

Attention to detail

Teamwork & independence

English fluency

Education

High school diploma; Associate's/Bachelor's preferred

Tools

Expense reporting software (SAP/Chrome River)

AI tooling familiarity

Job description

ZS is seeking an experienced Administrative Assistant for our Boston office. You will provide comprehensive administrative support to consulting professionals, manage calendars, coordinate travel, and prepare client proposals and presentations.

This role requires strong communication, meticulous organization, and the ability to work both independently and with a team in a fast-paced environment. Hybrid work arrangement with travel to client sites as needed.