Senior Executive Assistant to Business Affairs

Paramount Group; Los Angeles (CA); Hybrid; USD 52,000 - 62,000; Full time

Benefits offered by this job

Benefits package

Generous PTO

On-site & virtual events

Life at Paramount

Job summary

Paramount Television Studios is seeking an experienced administrative professional to provide high-level support to SVP, VP, and Associate Counsel in a fast-paced, in-office setting in Los Angeles. You will manage calendars, communications, and key deal documents across internal teams and external partners.

The role requires 2+ years supporting senior executives, strong organizational skills, and proficiency with MS Office, Google Workspace, and contract tools.

Qualifications

• 2+ years of administrative experience supporting senior executives; entertainment industry experience strongly preferred.
• Proficiency in Microsoft Office Suite and Google Suite; familiarity with DocuSign and contract management tools.
• Proven ability to manage databases and electronic filing systems.

Responsibilities

• Manage calendars, prioritize meetings, and coordinate communications across varying internal departments and external partners.
• Screen and respond to calls/emails; draft, review, and manage correspondences, including memos and meeting agendas.
• Schedule internal and external meetings, including with agents and external legal teams.
• Support BA team in strategic priorities and monitor and prioritize incoming requests, ensuring timely responses and follow-ups.
• Anticipate executive needs and proactively resolve scheduling conflicts or operational bottlenecks.
• Assist BA team by updating internal deal trackers and supporting the workflow of information to internal and external teams on a timely basis, including managing key documents for specific projects, and preparing and reviewing deal documents, as needed, including obtaining signatures.
• Research and prepare materials and charts for specific projects, including drafting letters.
• Maintain organized filing systems (digital) for contracts and sensitive materials and pull documents upon BA request.
• Prepare and track expense reports.
• Coordinate IT setup and logistics for meetings and team events.
• Assist with department initiatives and cross-functional projects.

Skills

Administrative support

Executive calendar mgmt

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Google Workspace

DocuSign

Contract management tools

Job description

Paramount Television Studios is seeking an experienced administrative professional to provide high-level support to SVP, VP, and Associate Counsel in a fast-paced, in-office setting in Los Angeles. You will manage calendars, communications, and key deal documents across internal teams and external partners.

The role requires 2+ years supporting senior executives, strong organizational skills, and proficiency with MS Office, Google Workspace, and contract tools.