Executive Assistant, Business Affairs

Paramount Group; Los Angeles (CA); Hybrid; USD 52,000 - 62,000; Full time

Benefits offered by this job

Benefits package

Generous PTO

On-site & virtual events

Life at Paramount

Job summary

Paramount Television Studios is seeking an experienced administrative professional to provide high-level support to SVP, VP, and Associate Counsel in a fast-paced, in-office setting in Los Angeles. You will manage calendars, communications, and key deal documents across internal teams and external partners.

The role requires 2+ years supporting senior executives, strong organizational skills, and proficiency with MS Office, Google Workspace, and contract tools.

Qualifications

• 2+ years of administrative experience supporting senior executives; entertainment industry experience strongly preferred.
• Proficiency in Microsoft Office Suite and Google Suite; familiarity with DocuSign and contract management tools.
• Proven ability to manage databases and electronic filing systems.

Responsibilities

• Manage calendars, prioritize meetings, and coordinate communications across varying internal departments and external partners.
• Screen and respond to calls/emails; draft, review, and manage correspondences, including memos and meeting agendas.
• Schedule internal and external meetings, including with agents and external legal teams.
• Support BA team in strategic priorities and monitor and prioritize incoming requests, ensuring timely responses and follow-ups.
• Anticipate executive needs and proactively resolve scheduling conflicts or operational bottlenecks.
• Assist BA team by updating internal deal trackers and supporting the workflow of information to internal and external teams on a timely basis, including managing key documents for specific projects, and preparing and reviewing deal documents, as needed, including obtaining signatures.
• Research and prepare materials and charts for specific projects, including drafting letters.
• Maintain organized filing systems (digital) for contracts and sensitive materials and pull documents upon BA request.
• Prepare and track expense reports.
• Coordinate IT setup and logistics for meetings and team events.
• Assist with department initiatives and cross-functional projects.

Skills

Administrative support

Executive calendar mgmt

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Google Workspace

DocuSign

Contract management tools

Job description

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#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got thepowerto achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

Overview:

This LA-based in-office position provides high-level administrative and operational support to members of the Business Affairs team for Paramount Television Studios. This role ensures the smooth functioning of SVP, VP and Associate Counsel by managing schedules, coordinating communications between internal departments and external key collaborators, and assisting with legal and business documentation in a professional manner at all times. While this role regularly interfaces with creative areas of the business, it is not a creative position; it is a highly administrative role within Business Affairs.

Responsibilities include, but not limited to:

Manage calendars, prioritize meetings, and coordinate communications across varying internal departments and external partners.

Screen and respond to calls/emails; draft, review, and manage correspondences, including memos and meeting agendas.

Schedule internal and external meetings, including with agents and external legal teams.

Support BA team in strategic priorities and monitor and prioritize incoming requests, ensuring timely responses and follow-ups.

Anticipate executive needs and proactively resolve scheduling conflicts or operational bottlenecks.

Assist BA team by updating internal deal trackers and supporting the workflow of information to internal and external teams on a timely basis, including managing key documents for specific projects, and preparing and reviewing deal documents, as needed, including obtaining signatures.

Research and prepare materials and charts for specific projects, including drafting letters.

Maintain organized filing systems (digital) for contracts and sensitive materials and pull documents upon BA request.

Prepare and track expense reports.

Coordinate IT setup and logistics for meetings and team events.

Assist with department initiatives and cross-functional projects.

Basic Qualifications:

2+ years of administrative experience supporting senior executives; entertainment industry experience strongly preferred.

Proficiency in Microsoft Office Suite and Google Suite; familiarity with DocuSign and contract management tools.

Proven ability to manage databases and electronic filing systems.

Additional Qualifications:

Bachelor’s degree or equivalent experience preferred.

Fantastic organizational and time-management skills.

Proficient written and verbal communication; ability to draft professional correspondence.

High level of discretion and confidentiality.

Ability to multitask and prioritize in a fast-paced environment.

Paramount Television Studios is a leading studio, developing and financing a wide range of cutting-edge and entertaining television content across all media platforms for distribution worldwide. The studio's robust slate includes Tom Clancy's "Jack Ryan" (Amazon), "13 Reasons Why" (Netflix), "Maniac" (Netflix), "Shooter" (USA), "Berlin Station" (EPIX), "The Alienist" (TNT), "The Haunting of Hill House" (Netflix), "Catch-22" (Hulu), "First Wives Club" (Paramount Network), "Looking for Alaska" (Hulu), "Briarpatch" (USA), "Boomerang" (BET), "Shantaram" (Apple), "Dream Team" (BET), "The Contender" (EPIX) and "Snow Crash" (Amazon), among others. Paramount Television Studios is part of Paramount Pictures Corporation (PPC), a global producer and distributor of filmed entertainment. PPC is a subsidiary of Paramount Global, a global content company with premier television, film and digital entertainment brands.

ADDITIONAL INFORMATION

Hiring Salary Range: $52,000.00 - 62,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

What We Offer:

• Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
• Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount

Paramount is an equal opportunity employer (EOE) including disability/vet.

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [e-mail]. Only messages left for this purpose will be returned.