Administrative Assistant to VPs — Entertainment Studio

Netflix; Seattle (WA); On-site; USD 34,164 - 42,705; Full time

Job summary

Sony Pictures Television Studios (SPTS) is seeking an assistant to support two Business Affair executives in the US TV Studio, Culver City, CA. The role may also provide occasional departmental administrative support.

The assistant will be a key member of a fast-paced team that handles deals to develop, produce, and license content. Responsibilities include heavy schedule management, memo preparation, expense reporting, and maintaining the department's records.

Qualifications

• Strong computer skills: MS Outlook, PowerPoint, Word, Excel; Filemaker, Adobe, Keynote preferred.
• Strong internet research skills using various search engines, databases, and social media platforms.
• Excellent written (spelling, punctuation, grammar) and oral communication (professional and friendly demeanor).
• Exceptional organizational and follow-through skills.
• Ability to multi-task and prioritize with attention to detail.
• Ability to independently solve problems.
• Self-starter with a team player attitude.
• Professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.
• Minimum of 1–2 years administrative experience.
• Entertainment industry experience preferred (television, film, or animation).
• Education: B.A., B.S., or equivalent experience preferred.

Responsibilities

• Provide organizational and administrative support to two VPs.
• Preparing and researching deal memos.
• Roll calls and manage phone sheet; provide phone coverage for other executives as needed.
• Heavy schedule/calendar management.
• Coordinate all internal and external meetings and calls across multiple time zones.
• Collect and prepare information for meetings and conferences.
• Generate monthly expense reports.
• Manage and track executive approval flow.
• Maintain departmental contact database.
• Assist in drafting letters, agreements, abstracts, and memoranda.
• Copying, filing, organization of paperwork.
• Note taking on calls and during meetings as needed.
• Keep track of office supplies and order updates.
• Assist in projects such as organizing departmental events and gifts.
• Assist visiting executives as needed.
• Other projects/assignments as required.

Skills

Administrative support

Organizational skills

Multitasking

Communication

Team player

Self-starter

Attention to detail

Problem solving

Diplomacy

Discretion

Education

Bachelor's degree

Tools

MS Outlook

PowerPoint

Word

Excel

Filemaker

Adobe

Keynote

Job description

Sony Pictures Television Studios (SPTS) is seeking an assistant to support two Business Affair executives in the US TV Studio, Culver City, CA. The role may also provide occasional departmental administrative support.

The assistant will be a key member of a fast-paced team that handles deals to develop, produce, and license content. Responsibilities include heavy schedule management, memo preparation, expense reporting, and maintaining the department's records.