Senior Executive Assistant to Banking Executives

JPMorgan Chase & Co.; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

JPMorgan Chase & Co. in New York, NY seeks a Senior Executive Administrative Assistant to support a senior leadership team within Commercial & Investment Bank.

The role involves managing calendars, coordinating meetings, and arranging complex travel for internal and external stakeholders. The successful candidate will interact with executive-level clients, handle confidential information with tact, and contribute to accurate emails, presentations, and organizational charts.

Qualifications

• At least five years of administrative experience
• Advanced ability to organize
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly
• Lead and coordinate on ad hoc projects as requested

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Skills

Organization

Tact and judgment

Communication skills

Prioritization

Team collaboration

Education

College degree

Tools

Microsoft Office

Job description

JPMorgan Chase & Co. in New York, NY seeks a Senior Executive Administrative Assistant to support a senior leadership team within Commercial & Investment Bank.

The role involves managing calendars, coordinating meetings, and arranging complex travel for internal and external stakeholders. The successful candidate will interact with executive-level clients, handle confidential information with tact, and contribute to accurate emails, presentations, and organizational charts.