Executive Administrative Assistant

JPMorganChase; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive health care coverage

Retirement savings plan

Tuition reimbursement

Mental health support

Job summary

A leading financial institution in Charlotte is seeking an Executive Administrative Assistant to support Senior Executives. This role involves managing complex calendars, coordinating high-level meetings, and providing general office support in a fast-paced environment. The ideal candidate will demonstrate strong organizational abilities, exceptional travel planning skills, and a solid background in financial services. This is a full-time position requiring in-office presence from Monday to Friday, offering a competitive rewards package and additional employee benefits.

Qualifications

• Ability to work independently in a demanding, changing environment.
• Exceptional travel planning skills and knowledge.
• Strong background in financial services and/or technology environments.
• Plan complex and large events effectively.
• Possess a strong background in financial services and/or technology environments.
• Communicate with exceptional interpersonal, presentation, and communication skills.
• Show fluency in all Microsoft Office products, with proficiency in PowerPoint.

Responsibilities

• Gatekeep all contact with the public, clients, and staff.
• Manage extensive and complex calendar for Senior Executives.
• Coordinate and organize senior meetings and manage logistics.
• Collaborate with Business Manager to maintain key documents, including organizational charts and background materials; provide succinct minutes and replay key takeaways from senior meetings.
• Coordinate and organize senior meetings; draft communications and presentations, set agendas, prepare materials, coordinate guest speakers, and manage logistics.
• Manage all aspects of the field‑led marketing management process, ensuring timely completion of requirements independently.
• Provide site support for local office requirements, including phone coverage, new hire integration, facilities maintenance, supplies, floor access, event presence, greeting guests, escorting visitors, food orders, and conference room setup and takedown.
• Arrange and maintain extensive travel plans and itineraries for both international and domestic travel.
• Plan and lead events as needed, including quarterly activities and key milestones for team members.
• Manage industry association memberships and renewals.

Skills

Strong personal leadership

Exceptional travel planning

Strong organizational skills

Fluency in Microsoft Office

Communication skills

Independent work

Tools

Microsoft Office

PowerPoint

Job description

Join to apply for the Executive Administrative Assistant role at JPMorganChase

Job Description

Become an integral part of the Commercial & Investment Bank team where you will have the opportunity to work in a fast‑paced organization and each day will be unique. This role provides a platform for professional growth and skill enhancement, and is focused on attention to detail, quality, and results‑orientation.

As a Senior Executive Assistant within the Commercial and Specialized Industries Team, you will manage complex leader calendars and travel, support on‑site coverage, and apply project‑management skills to prioritize tasks while representing the firm professionally at all levels.

Job Responsibilities

• Gatekeep all contact with the public, clients, and staff coming through the executive’s office.
• Provide general office support, including phone coverage and printing.
• Manage extensive and complex calendar for Senior Executives in a fast‑paced, dynamic environment.
• Collaborate with Business Manager to maintain key documents, including organizational charts and background materials; provide succinct minutes and replay key takeaways from senior meetings.
• Coordinate and organize senior meetings; draft communications and presentations, set agendas, prepare materials, coordinate guest speakers, and manage logistics.
• Manage all aspects of the field‑led marketing management process, ensuring timely completion of requirements independently.
• Provide site support for local office requirements, including phone coverage, new hire integration, facilities maintenance, supplies, floor access, event presence, greeting guests, escorting visitors, food orders, and conference room setup and takedown.
• Arrange and maintain extensive travel plans and itineraries for both international and domestic travel.
• Plan and lead events as needed, including quarterly activities and key milestones for team members.
• Manage industry association memberships and renewals.

Required Qualifications, Capabilities, And Skills

• Demonstrate strong personal leadership and ability to work independently in a demanding, changing environment.
• Exhibit exceptional travel planning skills and knowledge.
• Display detailed and strong organizational skills.
• Plan complex and large events effectively.
• Possess a strong background in financial services and/or technology environments.
• Communicate with exceptional interpersonal, presentation, and communication skills.
• Show fluency in all Microsoft Office products, with proficiency in PowerPoint.

Preferred Qualifications, Capabilities, And Skills

• Deep JPMorgan institutional knowledge and ability to navigate the firm fluidly.
• Basic project management skills.
• Proven experience proactively supporting leaders with large organizations.
• Ability to efficiently track and organize deliverables.
• Experience representing leaders at all levels of the corporate hierarchy.
• Ability to interact with executive‑level clients and internal constituents across all lines of business.
• Note: this role requires five days in the office (Mon‑Fri) and will not support hybrid options.

About Us

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission‑based pay and/or discretionary incentive compensation, paid in cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on‑site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal‑opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans.

Seniority level

Not Applicable

Employment type

Full‑time

Job function

Administrative