Executive Assistant to Alumni Relations Leader | On-Site

UC San Diego; San Diego (CA); On-site; USD 82,000 - 91,000; Full time

Job summary

UC San Diego Advancement seeks an Executive Assistant to the Assistant Vice Chancellor, Alumni Relations. This fully on-site role supports executive calendars, board governance, prospect management, and day-to-day alumni relations operations.

The Executive Assistant provides confidential, high-level administrative and strategic support, coordinating with multiple departments and senior leaders to ensure readiness for meetings and engagements.

Qualifications

• Familiarity with the organization's processes, protocols and procedures.
• Knowledge of federal regulations such as FERPA.
• Advanced proficiency in Word, Excel, PowerPoint, CRM database, and AI; working knowledge of a project management platform and a board portal.
• Strong communication skills with all levels of staff, faculty, alumni/donors, students and external constituencies.
• Ability to multi-task with demanding timeframes and maintain high discretion and confidentiality.
• Experience supporting a nonprofit or university board of directors and coordinating logistics for meetings.

Responsibilities

• Provide high‑level administrative, operational, and strategic support to the Assistant Vice Chancellor, Alumni Relations.
• Independently manage the Asst. VC, AR’s full‑time schedule, calendar and travel logistics.
• Serve as liaison to all advancement departments and coordinate leadership meetings and events.
• Support the UC San Diego Alumni Association Board of Directors and organize board governance activities.
• Maintain professionalism, discretion, and a proactive, solution‑oriented approach in a fast-paced environment.

Skills

Organizational skills

Communication skills

Discretion

Problem solving

Hospitality/service orientation

Calendar management

Stakeholder coordination

Tools

Word

Excel

PowerPoint

CRM database

AI

Project management platform

Board portal

Job description

UC San Diego Advancement seeks an Executive Assistant to the Assistant Vice Chancellor, Alumni Relations. This fully on-site role supports executive calendars, board governance, prospect management, and day-to-day alumni relations operations.

The Executive Assistant provides confidential, high-level administrative and strategic support, coordinating with multiple departments and senior leaders to ensure readiness for meetings and engagements.