Administrative Operations Specialist – On-Site, Full-Time

UC San Diego; San Diego (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

UC San Diego Alumni Relations seeks an Administrative Operations Assistant to provide comprehensive administrative support, manage day-to-day operations of the Triton Alumni and Welcome Center spaces, and act as the first point of contact for alumni and campus partners.

Reporting to the Senior Executive Director, this role requires independent judgment, strong organization, travel planning, budgeting, HR coordination, and the ability to handle confidential information with professionalism and

Qualifications

• Experience providing executive-level administrative support for a large organization.
• Proficient in office software, databases, and creating reports and briefings.
• Ability to handle diverse clientele with tact and discretion.
• Strong written English: grammar and proofreading.
• Experience with budgeting and financial reports.

Responsibilities

• Provide administrative support to Senior Executive Director and department leadership.
• Manage scheduling, travel arrangements, meetings, and events; coordinate logistics for internal and external attendees.
• Oversee office operations, revenue/expense processing, and HR coordination; supervise student workers.
• Serve as liaison between Alumni Relations and other university departments.
• Contribute to process improvements and operational efficiencies.

Skills

Executive support

Interpersonal skills

Communication

Organization

Travel arrangements

Problem solving

Team collaboration

Attention to detail

Financial reconciliation

Microsoft Office

Tools

Excel

Database queries

Email/Calendar software

Budget reporting

Job description

UC San Diego Alumni Relations seeks an Administrative Operations Assistant to provide comprehensive administrative support, manage day-to-day operations of the Triton Alumni and Welcome Center spaces, and act as the first point of contact for alumni and campus partners.

Reporting to the Senior Executive Director, this role requires independent judgment, strong organization, travel planning, budgeting, HR coordination, and the ability to handle confidential information with professionalism and