Senior Executive Assistant & Team Mentor

ClearView Healthcare Partners; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

ClearView Healthcare Partners is seeking a Senior Administrative Assistant to provide high-level support to the Leadership Team, manage calendars across time zones, and oversee project and travel logistics. The role emphasizes proactive, strategic partnership with executives and mentorship of the administrative team.

Reporting to the Office Manager, the Senior AA will also support Pillars/COE initiatives, assist with invoicing and budgets, and help coordinate large meetings and internal

Qualifications

• 2–4 years of experience in a professional office environment supporting 2+ senior leaders.

Responsibilities

• Provide project support for leadership, including tracking project budgets, managing invoicing processes, and providing project documentation support.
• Support business development tracking.
• Provide Pillar/COE support, including attending internal meetings, note-taking, and scheduling.
• Enter and update opportunities in Salesforce on behalf of leadership.
• Provide advanced calendar management and scheduling support at the Managing Director level and above, as needed.
• Support large meetings, including venue management, logistics, tracking invitations, preparation of materials, and on-the-ground support (may include travel).
• Act as a true right hand to leadership, anticipating their needs and offering proactive, strategic support.
• Manage urgent travel requests.

Skills

Calendar management

Note-taking

Communication

Project coordination

Time-zone coordination

Education

Bachelor's degree

Tools

Salesforce

Outlook

PowerPoint

Excel

Job description

ClearView Healthcare Partners is seeking a Senior Administrative Assistant to provide high-level support to the Leadership Team, manage calendars across time zones, and oversee project and travel logistics. The role emphasizes proactive, strategic partnership with executives and mentorship of the administrative team.

Reporting to the Office Manager, the Senior AA will also support Pillars/COE initiatives, assist with invoicing and budgets, and help coordinate large meetings and internal