Senior Administrative Assistant

ClearView Healthcare Partners; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

ClearView Healthcare Partners is seeking a Senior Administrative Assistant to provide high-level support to the Leadership Team, manage calendars across time zones, and oversee project and travel logistics. The role emphasizes proactive, strategic partnership with executives and mentorship of the administrative team.

Reporting to the Office Manager, the Senior AA will also support Pillars/COE initiatives, assist with invoicing and budgets, and help coordinate large meetings and internal

Qualifications

• 2–4 years of experience in a professional office environment supporting 2+ senior leaders.

Responsibilities

• Provide project support for leadership, including tracking project budgets, managing invoicing processes, and providing project documentation support.
• Support business development tracking.
• Provide Pillar/COE support, including attending internal meetings, note-taking, and scheduling.
• Enter and update opportunities in Salesforce on behalf of leadership.
• Provide advanced calendar management and scheduling support at the Managing Director level and above, as needed.
• Support large meetings, including venue management, logistics, tracking invitations, preparation of materials, and on-the-ground support (may include travel).
• Act as a true right hand to leadership, anticipating their needs and offering proactive, strategic support.
• Manage urgent travel requests.

Skills

Calendar management

Note-taking

Communication

Project coordination

Time-zone coordination

Education

Bachelor's degree

Tools

Salesforce

Outlook

PowerPoint

Excel

Job description

CompanyOverview

ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives.

Role Overview

ClearView Healthcare Partners is seeking a Senior Administrative Assistant (Senior AA) to provide dedicated, high-level administrative support to their designated Leadership Team (LT) members and extended leadership as the primary focus of this role. This includes managing project tracking, providing dedicated support for Centers of Excellence (COE) or functional Pillars, and ensuring effective communication across internal teams and external clients. Senior AAs act as key liaisons who streamline processes, prioritize initiatives, and optimize their executives' time and focus on strategic priorities. Beyond this leadership-facing focus, the Senior AA also mentors and supports the broader Administrative Assistant team, and collaborates with that team as needed on general office-related needs, rather than owning day-to-day office operations directly. This role will report directly to the Office Manager.

Key Responsibilities

Administrative Support for Leadership

This role has a specific set of aligned leadership and extended leadership team members to support. Administrative support for this aligned group is the primary priority of this position.

• Provide project support for leadership, including tracking project budgets, managing invoicing processes, and providing project documentation support.
• Support business development tracking.
• Provide Pillar/COE support, including attending internal meetings, note-taking, and scheduling.
• Enter and update opportunities in Salesforce on behalf of leadership.
• Provide advanced calendar management and scheduling support at the Managing Director level and above, as needed.
• Support large meetings, including venue management, logistics, tracking invitations, preparation of materials, and on-the-ground support when required (may include travel).
• Act as a true right hand to leadership, anticipating their needs and offering proactive, strategic support.
• Manage urgent travel requests.

Administrative Team Mentorship and Support

• Serve as a mentor to the Administrative Assistant team.
• Partner with the Office Manager on new hire training for Administrative Assistants.
• Coordinate a monthly touch base with Office Managers and set the agenda.
• Act on behalf of the Office Manager when required.
• Track departmental expenses in coordination with the Office Manager.
• Contribute to a positive local office and team culture.

Office Collaboration

General office-related responsibilities are distributed across the administrative team as a whole. The Senior AA collaborates with and helps the team where needed, rather than owning these tasks individually. Examples include:

• Supporting logistics for large team meetings.
• Supporting in-office onboarding of new hires.
• Kitchen and supply inventory (office dependent).
• Supporting large in-office meetings, including food setup and removal after the meeting.

Team Building and Culture Carrier

• Help foster a positive, inclusive, and connected office environment that reflects company values.
• Participate in office and company events and internal initiatives that strengthen culture, collaboration, and cross-team relationships.
• Build effective working relationships across the office and contribute to a supportive team environment.

Qualifications

Required

• 2-4 years of experience in a professional office environment supporting 2 or more senior leaders.
• Ability to independently manage complex calendars and schedule accordingly across multiple time zones.
• A history of effectively managing leadership team members' schedules, expenses, and other administrative obligations.
• Experience taking and organizing extensive notes from meetings and other company functions.
• Strong attention to detail.
• Professional written and oral communication skills.
• Ability to manage projects and tasks to a timeline.
• Ability to effectively manage up and set reasonable timelines.
• Ability to own processes from start to finish.
• Ability to think ahead to resolve issues before they arise.

Preferred

• Direct previous experience in an administrative assistant or office support role.
• Experience in a lead or supervisory role with some form of team oversight.
• Proficiency with Microsoft Office products (especially Outlook, PowerPoint, and Excel).
• Collaborative can do attitude.
• Experience with Salesforce.
• Bachelor's degree.

The salary range for this position is $70,000 - $90,000.

What We Value

We recognize that not every candidate will meet every qualification listed. If you’re excited about this role and believe you have relevant experience or transferable skills, we encourage you to apply. We value curiosity, a growth mindset, and a commitment to collaboration.

Equal Opportunity Employer

ClearView Healthcare Partners ("CV") is an Equal Opportunity employer. All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.