Senior Executive Assistant, Strategy & Global Calendar

Wellington Management; Boston (MA); Hybrid; USD 60,000 - 110,000; Full time

Job summary

Wellington Management is seeking an experienced Executive Assistant to support the Head of Firm and Product Strategy within the Enterprise Strategy Group. The role requires coordinating a complex, multi-time-zone calendar, travel logistics, and cross-functional collaboration in a fast-paced environment.

The ideal candidate has 5+ years supporting senior leaders, exceptional communication, discretion, and a strong service mindset.

Qualifications

• Five+ years supporting senior leaders in a fast-paced admin role.
• Advanced proficiency in Microsoft Office and openness to AI tools.
• Curiosity and continuous improvement mindset.
• Excellent communication and relationship management skills.
• Discretion handling confidential information.
• Strong organizational and project management skills.
• Ability to collaborate with cross-functional teams and adapt to change.
• Interest in financial markets and investment management.

Responsibilities

• Own and strategically manage a complex calendar across multiple time zones.
• Coordinate logistics for internal/external meetings and events.
• Arrange domestic and international travel with detailed itineraries.
• Prepare and submit expense reports timely and accurately.
• Prepare reports and presentations using internal/external systems.
• Provide cross-coverage for other assistants and leadership groups.
• Support ad hoc projects and strategic initiatives.
• Build relationships across the firm and collaborate to solve problems.
• Contribute to a collaborative, high-performing team environment.

Skills

Calendar management

Communication

Discretion

Collaboration

Organization

Attention to detail

Adaptability

Tools

Microsoft Office

AI tools

Job description

Wellington Management is seeking an experienced Executive Assistant to support the Head of Firm and Product Strategy within the Enterprise Strategy Group. The role requires coordinating a complex, multi-time-zone calendar, travel logistics, and cross-functional collaboration in a fast-paced environment.

The ideal candidate has 5+ years supporting senior leaders, exceptional communication, discretion, and a strong service mindset.