Hybrid Executive Assistant to Strategy Leader

Wellington Management; United States; Hybrid; USD 60,000 - 110,000; Full time

Benefits offered by this job

Retirement plan

Health & wellbeing program

Dental coverage

Vision coverage

Commuter program

Paid time off

Job summary

Wellington Management in Boston seeks an Executive Assistant to support the Head of Firm and Product Strategy within Enterprise Strategy Group. The role emphasizes complex calendar management across multiple time zones, travel coordination, expense reporting, and high‑level administrative tasks to enable strategic initiatives.

You will partner with senior leaders, maintain discretion, and demonstrate strong communication and organizational skills in a fast‑paced, client‑facing environment.

Qualifications

• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, OneNote, and PowerPoint).
• Intellectually curious and committed to continuous improvement; proven experience in identifying opportunities to simplify processes, improve workflows, challenge existing practices, and drive operational effectiveness.
• Exceptional communication, interpersonal, and relationship management skills.
• Strong partnership orientation and a collaborative approach to working with senior stakeholders, peer assistants, and cross-functional teams.
• Maintains the highest levels of discretion when handling confidential information.
• Excellent organizational, analytical, and project management skills.
• Adaptable, proactive, and resilient in a fast-paced environment.

Responsibilities

• Own and strategically manage a highly complex and dynamic calendar across multiple time zones.
• Coordinate logistics for internal and external meetings, leadership sessions, offsites, and events.
• Arrange complex domestic and international travel with detailed itineraries.
• Prepare and submit expense reports accurately and timely.
• Prepare reports, presentations, and meeting materials using internal and external information systems.
• Provide cross-coverage and backup support to other Assistants and leadership groups.
• Support ad hoc projects and strategic initiatives.
• Build strong relationships across the firm and collaborate to solve problems.
• Foster a collaborative and high-performing administrative team environment.

Job description

Wellington Management in Boston seeks an Executive Assistant to support the Head of Firm and Product Strategy within Enterprise Strategy Group. The role emphasizes complex calendar management across multiple time zones, travel coordination, expense reporting, and high‑level administrative tasks to enable strategic initiatives.

You will partner with senior leaders, maintain discretion, and demonstrate strong communication and organizational skills in a fast‑paced, client‑facing environment.