Senior Executive Assistant: Strategic Support & Projects

Soho Square Solutions; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Soho Square Solutions is seeking an experienced Administrative and Organizational Support professional to support top executives at our New York office. The role focuses on calendar management, travel coordination, document preparation, and confidential record-keeping to ensure smooth operations.

You will also manage internal communications, coordinate information flow between departments, and assist with event planning and milestone tracking across multiple projects, demonstrating strong

Qualifications

• Proficiency in Microsoft Office (Outlook) and other productivity tools.
• (iValua/MyPortal– Supplies/Concur and IT Procurement).
• Experience with project management and expense reporting software.
• Competence in calendar management, travel arrangements, and administrative support systems.
• Strong written and verbal communication.

Responsibilities

• Manage scheduling and calendar management for executives.
• Arrange travel arrangements, accommodations, and itineraries.
• Prepare documents and presentations for board or client meetings.
• Maintain records and ensure confidential files are organized.
• Handle expense reports and budget tracking.
• Act as the first point of contact for internal and external stakeholders.
• Draft and edit emails, letters, and correspondence with strong written
• Coordinate information flow between departments to maintain clarity and alignment.
• Oversee multiple projects simultaneously and track progress toward milestones.
• Assist with event planning and team initiatives.
• Improve workflow efficiency through organization and clear prioritization.

Skills

Calendar management

Travel arrangements

Executive support

Written communication

Organizational skills

Tools

Microsoft Office (Outlook)

iValua/MyPortal

Concur

Expense reporting software

Job description

Soho Square Solutions is seeking an experienced Administrative and Organizational Support professional to support top executives at our New York office. The role focuses on calendar management, travel coordination, document preparation, and confidential record-keeping to ensure smooth operations.

You will also manage internal communications, coordinate information flow between departments, and assist with event planning and milestone tracking across multiple projects, demonstrating strong