Senior Executive Assistant — Strategic Support & Board Prep (Hybrid)

Spectraforce Technologies, Inc.; New York (NY); Hybride; USD 70 000 - 120 000; Plein temps

Résumé du poste

Spectraforce Technologies, Inc. is seeking an Executive Assistant III in the New York area. This role supports a senior executive with confidential and high-level administrative duties in a hybrid office setting.

Responsibilities include calendar management, document handling, meeting coordination, and travel planning. Ideal candidates will have 5–7 years of related experience, strong MS Office skills, and the ability to handle sensitive information with discretion.

Qualifications

• Associate's or bachelor's degree or progressive work experience.
• 5-7 years of related experience.
• Exceptional clerical and administrative skills.
• Ability to work independently and within a team.
• Excellent written and verbal communication.
• Demonstrated organizational skills and discretion.

Responsabilités

• Prepares edits and types a variety of confidential materials, reports, correspondence, and statistical tables.
• Answers telephone, screens calls, takes messages and receives visitors.
• Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate.
• Establishes and maintains highly confidential files and records.
• Manages the office of a Senior Executive and requires comprehensive knowledge of executive operations, policies, practices and personnel.
• Coordinates and facilitates high-level executive functions with wide latitude for independent judgment.
• Schedules appointments and coordinates arrangements for meetings, conference and travel itineraries.
• Performs a variety of duties to conserve the time of the executive, such as keeping personal business bookkeeping records and other personal business items as directed.

Connaissances

Calendar management

MS Office

Executive support

Discretion

Banking experience

Capital markets experience

Multi-tasking

Communication skills

Formation

Associate's degree

Bachelor's degree

Outils

Spreadsheets

Reporting tools

Presentation software

Description du poste

Spectraforce Technologies, Inc. is seeking an Executive Assistant III in the New York area. This role supports a senior executive with confidential and high-level administrative duties in a hybrid office setting.

Responsibilities include calendar management, document handling, meeting coordination, and travel planning. Ideal candidates will have 5–7 years of related experience, strong MS Office skills, and the ability to handle sensitive information with discretion.