Senior Administrative Assistant – Executive Support (Hybrid)

Spectraforce Technologies, Inc.; Mettawa (IL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking an Admin Assistant IV in Mettawa, IL (Hybrid). The role is 12 months with strong potential for extension based on performance.

You will provide advanced administrative support to team leaders and executives, manage calendars, travel, invoices, and onboarding, while ensuring policy compliance. Ideal candidates have 7+ years of executive support experience, strong Microsoft Office skills, and familiarity with Concur, SharePoint, and related tools.

Qualifications

• 7+ years of administrative experience supporting executives.
• Experience in pharmaceutical company or CRO strongly preferred.
• Some college preferred.
• Intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus.

Responsibilities

• Provides advanced admin support to team leaders and backup support to other staff.
• Ensures compliance with corporate and divisional policies and procedures.
• Interacts with high-level executives and handles confidential information.
• Supports tracking of budget expenditures as needed.
• Coordinates and maintains departmental files in compliance with regulations.
• Uses Microsoft Office and other business software, including travel/expense systems.
• Coordinates new employee office setups and onboarding.
• May train/coordinate work for new administrative assistants.
• Manages Patient Services admin functions: phones, calendars, travel, expense reports, shipping, supplies, invoices.

Skills

Executive support

Leadership experience

Strong problem-solving

Fast learner

Education

Some college

Tools

Microsoft Office Suite

Concur

SharePoint

Visio

OrgPlus

Job description

Spectraforce Technologies, Inc. is seeking an Admin Assistant IV in Mettawa, IL (Hybrid). The role is 12 months with strong potential for extension based on performance.

You will provide advanced administrative support to team leaders and executives, manage calendars, travel, invoices, and onboarding, while ensuring policy compliance. Ideal candidates have 7+ years of executive support experience, strong Microsoft Office skills, and familiarity with Concur, SharePoint, and related tools.