Senior Executive Assistant: Strategic Scheduling & Support

Simmons Bank; Little Rock (AR); On-site; USD 55,000 - 90,000; Full time

Job summary

Simmons Bank is seeking an Executive Assistant to provide high-level support to a senior executive in Arkansas. The role involves proactive calendar management, complex scheduling, and multi-document preparation to facilitate decision making.

The candidate should demonstrate strong MS Office skills, excellent written and verbal communication, and the ability to handle confidential information with discretion. A minimum of six years in a senior EA role is expected.

Qualifications

• Ability to read and interpret documents such as procedure manuals, general business correspondence and/or journals or government regulations.
• Ability to write routine reports and business correspondence.
• Ability to respond in writing to customer complaints, regulatory agencies or members of the business community.
• Ability to effectively present information in one-on-one and small group situations, to customers, clients and other employees in the organization.
• Ability to research, analyze and make recommendations on business problems assigned by executive(s).
• Ability to anticipate needs of executive and manage in advance of requests.
• Ability to read and understand budgets as well as basic accounting of expenses.
• Skilled user of Microsoft Office tools – specifically Outlook, Excel, PowerPoint, and Word.

Responsibilities

• Manages daily administrative needs of executive including ordering supplies, answering phones, maintaining records, creating files, managing email and other support duties as needed.
• Manages communications to and from the executive’s office and actively manages their calendar to ensure limited time spent on high priority activities.
• Prepares various correspondence, memorandums, and reports for executive officer(s).
• Manages all department communications, activities, rosters, and coordinates events for the department or market.
• Work with stakeholders to ensure materials are prepared and available in advance to ensure best use of meeting time.
• Manages all AV needs for the meeting.
• Manages expense reports and travel coordination and preparation.
• Responds to customer and/or associate inquiries/complaints directed to executive officer(s).
• Acts as a liaison with vendor management in getting agreements through process to approval.
• Creates forms, processes and/or procedures, reports and presentations; assists the responsible executive with implementation, communication, maintaining, tracking and evaluation of these methods to ensure effectiveness, efficiency, adherence and compliance.
• Gathers, prepares and submits regulatory and exam responses after review by executive.
• Interfaces with associates and executives throughout the department to research and collect needed information; examines and analyzes collected data; and communicate results and recommendations.
• Assists on special projects.
• Duties may include; acting in executive(s) absence, reviewing status of project and activities to ensure timely completion, sending follow up emails and informing executive of ongoing status.
• Ensures all departmental documents and activities are performed in compliance with applicable laws, regulations, policies and procedures as applicable to this position, including completion of required compliance training.
• Performs other duties and responsibilities as assigned.

Skills

Document reading

Report writing

Customer communication

Presentation skills

Research & analysis

Budget understanding

MS Office proficiency

Education

HS Diploma/GED or AS/AA

Tools

Outlook

Excel

PowerPoint

Word

Job description

Simmons Bank is seeking an Executive Assistant to provide high-level support to a senior executive in Arkansas. The role involves proactive calendar management, complex scheduling, and multi-document preparation to facilitate decision making.

The candidate should demonstrate strong MS Office skills, excellent written and verbal communication, and the ability to handle confidential information with discretion. A minimum of six years in a senior EA role is expected.