Senior Executive Assistant & Strategic Partner

DRUM Associates; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

DRUM Associates seeks a Senior Administrative Associate in New York to partner with Senior Executives and Wealth Advisors. You will own complex calendars, coordinate travel and meetings, and drive cross-functional projects with precision.

Join a high-visibility role that supports day-to-day operations and long-term business initiatives, while mentoring junior staff and maintaining strict discretion on confidential matters.

Qualifications

• Bachelor's Degree or equivalent education/experience.
• 5–7 years of progressively responsible admin or executive support work.
• Experience in investment management or professional services preferred.
• Proven history supporting senior leaders and high-visibility tasks.
• Strong judgment, problem-solving, and practical solutions.
• Excellent organization, detail-orientation, and follow-through.
• Clear written and verbal communication with senior stakeholders.
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to adapt, handle ambiguity, and stay composed under pressure.

Responsibilities

• Partner with senior leaders to manage priorities and time.
• Manage complex calendars, travel, and logistics with discretion.
• Coordinate high-level meetings, minutes, and action follow-ups.
• Lead and support cross-functional projects with tracking and delivery.
• Prepare high-quality presentations, reports, and spreadsheets.
• Act as liaison across Legal, Compliance, People, Tech, and vendors.
• Handle confidential matters with sound judgment and discretion.
• Identify process improvements and strengthen controls.
• Provide guidance and mentorship to junior staff.

Skills

Calendar management

Travel coordination

Executive support

Project coordination

MS Office proficiency

Stakeholder management

Communication

Discretion

Mentorship

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

DRUM Associates seeks a Senior Administrative Associate in New York to partner with Senior Executives and Wealth Advisors. You will own complex calendars, coordinate travel and meetings, and drive cross-functional projects with precision.

Join a high-visibility role that supports day-to-day operations and long-term business initiatives, while mentoring junior staff and maintaining strict discretion on confidential matters.