Senior Executive Assistant: Strategic Admin & Travel Lead

HSBC; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Wellness Hub

Employee volunteering program

Matching gifts

Sustainability initiatives

Competitive pay and benefits

Job summary

HSBC in Miami, FL is seeking an experienced Administrative Assistant to support senior leaders with confidential admin duties and efficient day-to-day operations. You will manage calendars, coordinate meetings, and handle travel arrangements, ensuring compliance and accurate reporting.

The role requires strong MS Office skills, excellent organizational abilities, and a service-focused mindset to anticipate leaders' needs and maintain smooth governance. A competitive benefits package is offered.

Qualifications

• Proven administrative/secretarial experience or equivalent.
• Strong typing and proficiency with PC-based tools.
• Service-focused approach with problem-solving and attention to detail.
• Ability to anticipate leaders' needs and prioritize across multiple requests.
• Able to work independently with minimal supervision.

Responsibilities

• Provide confidential administrative and secretarial support to assigned senior managers and teams.
• Manage calendars, scheduling and meeting logistics with competing priorities.
• Prepare and coordinate meetings including agendas, materials and follow-ups.
• Research information and maintain records and filing systems.
• Develop and produce reports and presentations for senior stakeholders.
• Draft and produce correspondence and documents using standard tools.
• Create written materials from general outlines with initiative.
• Arrange domestic and international travel including cross-border compliance.
• Welcome and assist visitors with professionalism.
• Embed compliance and risk controls per HSBC standards.
• Submit expense claims accurately and on time.
• Coordinate with vendors and internal support teams.
• Plan and deliver events end-to-end including budgeting and catering.
• Manage onboarding and offboarding activities.
• Provide office management support including supply ordering.

Skills

Administrative support

Calendar management

Communication skills

Organization

Independent work

Education

Tools

Microsoft Office Suite

CRM systems

Job description

HSBC in Miami, FL is seeking an experienced Administrative Assistant to support senior leaders with confidential admin duties and efficient day-to-day operations. You will manage calendars, coordinate meetings, and handle travel arrangements, ensuring compliance and accurate reporting.

The role requires strong MS Office skills, excellent organizational abilities, and a service-focused mindset to anticipate leaders' needs and maintain smooth governance. A competitive benefits package is offered.