Executive Assistant - Miami, FL

Career Group; Miami Beach (FL); On-site; USD 90,000 - 130,000; Full time

Job summary

Career Group is seeking a polished Executive Assistant to support a senior executive and the teams they lead in a fast-paced investment environment. This role blends high-level administrative tasks with substantial personal assistant duties, emphasizing discretion and judgment.

The ideal candidate has 7-10+ years of C-suite support, exceptional organizational and communication skills, and proficiency with Microsoft Office. Evening and weekend flexibility is expected as needed.

Qualifications

• Bachelor's degree required.
• 7-10+ years of experience as an Executive Assistant supporting C-suite level executives.
• Exceptional organizational, written, and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Flexible and responsive, including evenings/weekends as needed.

Responsibilities

• Manage a complex, ever-changing calendar and coordinate internal and external meetings.
• Arrange detailed domestic and international travel, including private aviation, and manage related logistics and expenses.
• Prepare and process expense reports.
• Screen calls and manage a high volume of inbound requests, exercising judgment on prioritization.
• Draft correspondence and communications on behalf of the executive.
• Provide personal assistant support as needed.
• Partner with other administrative staff and provide backup coverage as needed.
• Handle ad hoc projects and other administrative duties as assigned.

Skills

Calendar management

Travel coordination

Communication

Discretion

Executive support

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Our client, a global investment firm, is seeking a polished, experienced Executive Assistant to support a senior executive and the teams they lead. This role blends high-level administrative support with a significant personal assistant component (~40%), requiring discretion, sound judgment, and the ability to thrive in a fast-paced, dynamic environment.

Responsibilities

• Manage a complex, ever-changing calendar and coordinate internal and external meetings
• Arrange detailed domestic and international travel, including private aviation, and manage related logistics and expenses
• Prepare and process expense reports
• Screen calls and manage a high volume of inbound requests, exercising judgment on prioritization
• Draft correspondence and communications on behalf of the executive
• Provide personal assistant support as needed
• Partner with other administrative staff and provide backup coverage as needed
• Handle ad hoc projects and other administrative duties as assigned

Qualifications

• Bachelor's degree required
• 7-10+ years of experience as an Executive Assistant supporting C-suite level executives
• Exceptional organizational, written, and verbal communication skills
• High level of discretion and ability to handle confidential information
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Flexible and responsive, including evenings/weekends as needed