Executive Administrative Partner to Senior Leaders

HSBC; Miami (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Wellness Hub

Volunteer program

Matching gifts program

Sustainability initiatives

Job summary

HSBC is seeking an experienced Administrative Assistant to provide confidential support to senior managers and their teams in a fast-paced corporate environment. You will manage complex calendars, prepare meetings, handle travel logistics, and produce reports and presentations for stakeholders.

The role emphasizes governance, risk controls, and compliant operations, with opportunities for professional development and an inclusive work culture.

Qualifications

• Proven administrative/secretarial experience or equivalent.
• Strong typing capability and proficiency with PCs and productivity tools.
• Ability to handle confidential information with discretion and sound judgment.

Responsibilities

• Provide confidential administrative and secretarial support to assigned area.
• Manage calendars, scheduling and meeting logistics with multiple priorities.
• Prepare and coordinate meetings including agendas, materials, room bookings and follow-ups.
• Research information and maintain records and department documentation.
• Develop and produce reports and presentations for senior stakeholders.
• Create written materials from outlines using initiative and judgment.
• Coordinate with vendors and internal support teams for office and technology needs.
• Plan and deliver events end-to-end: venue sourcing, budgeting, and coordination.
• Support onboarding and offboarding to ensure smooth colleague experience.

Skills

Typing

PC proficiency

Microsoft Office

Communication

Organization

Discretion

Tools

Microsoft Office Suite

Job description

HSBC is seeking an experienced Administrative Assistant to provide confidential support to senior managers and their teams in a fast-paced corporate environment. You will manage complex calendars, prepare meetings, handle travel logistics, and produce reports and presentations for stakeholders.

The role emphasizes governance, risk controls, and compliant operations, with opportunities for professional development and an inclusive work culture.