Senior Executive Assistant & Strategic Admin Partner

Harris County Toll Road Authority; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Harris County Toll Road Authority is seeking an experienced Administrative/Executive Assistant to support the Executive or Deputy Director. The role involves managing calendars, scheduling meetings, arranging travel, and handling confidential materials with tact and initiative.

The position requires strong MS Office skills, high-level professional communication, and the ability to prioritize multiple deadlines in a fast-paced environment. Office-based role with standard business hours.

Qualifications

• Two years of education beyond high school from an accredited institution.
• Minimum five years as an Executive Assistant or Administrative Assistant.
• Proficient in MS Office (Word, Excel, Outlook, Teams) and capable of handling confidential materials.
• Ability to meet deadlines in a fast-paced environment.

Responsibilities

• Prepares and edits memos, letters, reports and budgets with attention to timeliness and quality.
• Answer phones and route inquiries to the appropriate department or staff.
• Maintain executive calendars, schedule appointments and plan meetings.
• Arrange travel and itineraries; process travel documents and reimbursements.
• Assist with onboarding, HR paperwork, access provisioning and equipment setup.
• Organize and maintain division folders and document processes for cross-functional work.

Skills

Office suite proficiency

Confidentiality

Time management

Professional communication

Organization

Travel arrangements

Onboarding coordination

Education

Two years of education beyond high school

Tools

Microsoft Word

Microsoft Excel

Outlook

Microsoft Teams

Job description

Harris County Toll Road Authority is seeking an experienced Administrative/Executive Assistant to support the Executive or Deputy Director. The role involves managing calendars, scheduling meetings, arranging travel, and handling confidential materials with tact and initiative.

The position requires strong MS Office skills, high-level professional communication, and the ability to prioritize multiple deadlines in a fast-paced environment. Office-based role with standard business hours.