Senior Executive Assistant – Security Office (Onsite)

Apex Systems; Charlotte (NC); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

ESPP and 401K with company match

HSA and EAP

Job summary

Everforth Apex is seeking an Executive Administrative Assistant to support up to three GIS executives in Charlotte, onsite. You will manage calendars, coordinate travel and events, handle expenses, and oversee office operations including access and supplies.

Ideal candidates have 5+ years of EA experience, strong MS Office skills, and a track record of partnering with senior leaders. On-site role with daily in-person collaboration.

Qualifications

• 5+ years of experience as an Executive Assistant or similar role.
• Ability to work independently, multi-task, manage time, and handle confidential material.
• Advanced proficiency with Outlook, Word and Excel.
• Experience with event coordination and executive-level interaction.
• Proactive problem anticipation and risk mitigation.

Responsibilities

• Support up to three executives with daily schedules and calendars.
• Coordinate domestic and international travel, including hotels and flights.
• Manage expenses for self and executives.
• Plan and coordinate employee engagement events of various sizes.
• Oversee office operations and building access; manage office supplies.
• Ensure safety standards via regular site inspections.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Event coordination

Office operations

Microsoft Outlook

Microsoft Word

Microsoft Excel

Confidentiality

Executive interaction

Problem solving

Team collaboration

Tools

MyTravel

Concur

GepSmart

Guardian

Job description

Everforth Apex is seeking an Executive Administrative Assistant to support up to three GIS executives in Charlotte, onsite. You will manage calendars, coordinate travel and events, handle expenses, and oversee office operations including access and supplies.

Ideal candidates have 5+ years of EA experience, strong MS Office skills, and a track record of partnering with senior leaders. On-site role with daily in-person collaboration.