Administrative Assistant - Charlotte

Apex Systems; Charlotte (NC); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

ESPP and 401K with company match

HSA and EAP

Job summary

Everforth Apex is seeking an Executive Administrative Assistant to support up to three GIS executives in Charlotte, onsite. You will manage calendars, coordinate travel and events, handle expenses, and oversee office operations including access and supplies.

Ideal candidates have 5+ years of EA experience, strong MS Office skills, and a track record of partnering with senior leaders. On-site role with daily in-person collaboration.

Qualifications

• 5+ years of experience as an Executive Assistant or similar role.
• Ability to work independently, multi-task, manage time, and handle confidential material.
• Advanced proficiency with Outlook, Word and Excel.
• Experience with event coordination and executive-level interaction.
• Proactive problem anticipation and risk mitigation.

Responsibilities

• Support up to three executives with daily schedules and calendars.
• Coordinate domestic and international travel, including hotels and flights.
• Manage expenses for self and executives.
• Plan and coordinate employee engagement events of various sizes.
• Oversee office operations and building access; manage office supplies.
• Ensure safety standards via regular site inspections.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Event coordination

Office operations

Microsoft Outlook

Microsoft Word

Microsoft Excel

Confidentiality

Executive interaction

Problem solving

Team collaboration

Tools

MyTravel

Concur

GepSmart

Guardian

Job description

Executive Administrative Assistant

Location: Charlotte, North Carolina (On-site)

5 Days Onsite – REQUIRED

Apex Systems does not support C2C hiring.

Role Overview

As a Global Information Security (GIS) Office Administrative Assistant, you will perform duties to support up to three executives and provide general oversight of the GIS office space. This role involves managing and coordinating daily schedules, handling executive travel, and managing expenses. You will also be responsible for planning employee engagement events and overseeing office operations.

Key Responsibilities

• Provide administrative support, including managing and coordinating daily schedules and calendars for multiple executives.
• Manage the calendars of multiple leaders proactively, resolving conflicts that arise.
• Coordinate executive travel for domestic and international needs, including hotel, flight, and transportation bookings.
• Manage expenses for self and executives.
• Plan and coordinate employee engagement events of various sizes.
• Manage building access for employees and visitors.
• Manage and procure office technology and handle maintenance needs.
• Order and maintain general office supply inventories.
• Conduct regular site inspections to ensure all safety standards are met.

Required Qualifications

• 5+ years of experience as an Executive Assistant or in a role with a comparable level of experience.
• Ability to work independently, multi-task, manage time, and handle confidential material with integrity.
• Advanced proficiency in Microsoft Outlook, Word, and Excel.
• Experience with event coordination, including scheduling, management, and material preparation.
• Demonstrated ability to interact with senior-level executives.
• Ability to proactively anticipate problems, mitigate risk, and implement resolutions.
• Excellent relationship and team-building skills with the ability to drive collaboration.
• Attention to detail, time management, and organizational skills.

Preferred Qualifications

• Experience with MyTravel.
• Experience with Concur.
• Experience with GepSmart.
• Experience with Guardian.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Benefits Overview

• Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection.
• We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.
• Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
• In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.
• Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach.
• You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060