Senior Executive Assistant | Scheduling, Travel & Projects

Castle Management, LLC; Orlando (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

Castle Group is seeking an Executive Assistant to provide high-level administrative support to the Executive, managing calendars, communications, and projects. You will coordinate meetings, draft documents, handle travel, and protect confidential information with a focus on discretion and professionalism.

The role requires strong organizational and communication skills, with experience supporting C-suite executives and sensitivity to confidential information.

Qualifications

• High school diploma required.
• Bachelor’s degree in business administration or related field preferred; may substitute experience for degree.
• Minimum of 5 years of related experience serving a C-Suite executive.
• Professional event management a plus.
• Extensive travel arrangement experience, domestic and international.
• Some Property Management experience is a plus.
• Proficiency with QuickBooks is desirable but not required
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Valid Driver’s License required.

Responsibilities

• Oversee scheduling, meetings, appointments, and travel arrangements to ensure effective use of the Executive’s time.
• Organize and streamline the Executive’s commitments, focusing on key priorities and maximizing productivity.
• Serve as the main point of contact for internal and external stakeholders, managing communications and ensuring timely follow-ups.
• Draft, edit, and proofread emails, reports, presentations, and other materials for the Executive.
• Prepare agendas, attend meetings, take notes, and follow up on action items.
• Assist with key projects, tracking progress and deadlines to ensure completion.
• Organize travel plans and manage expense reporting and budget tracking for the Executive.
• Organize and protect confidential files, documents, and records.
• Work with department heads and teams to support smooth communication and alignment on business goals.
• May support or help coordinate company events and executive meetings.
• May support multiple Executives.
• Perform additional tasks as assigned, ensuring confidentiality and professionalism.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Attention to detail

Discretion

Typing 60 wpm

Emotional intelligence

Multilingual

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

QuickBooks

Job description

Castle Group is seeking an Executive Assistant to provide high-level administrative support to the Executive, managing calendars, communications, and projects. You will coordinate meetings, draft documents, handle travel, and protect confidential information with a focus on discretion and professionalism.

The role requires strong organizational and communication skills, with experience supporting C-suite executives and sensitivity to confidential information.