Senior Executive Assistant, Scheduling, Budget & Programs

JEVS Human Services Career Center; Philadelphia (Philadelphia County); On-site; USD 60,000 - 75,000; Full time

Job summary

JEVS Human Services Career Center is seeking an Executive Assistant to provide high-level administrative support to the President/CEO, senior leadership, and Workforce leadership in Philadelphia. The role manages complex calendars, coordinates meetings and events, supports budgeting and financial activities, and prepares reports for leadership on organizational initiatives.

The position serves as a key liaison among senior leadership, Workforce staff, and external partners, ensuring smooth

Qualifications

• Experience providing high-level administrative support to executives.
• Strong scheduling, calendar management, and meeting coordination skills.
• Ability to handle budgeting and basic financial documentation.

Responsibilities

• Provides high-level administrative and operational support to executive leadership and Workforce leadership.
• Plans, schedules, and maintains complex calendars; coordinates meetings, calls, and logistics.
• Liaises between senior leadership, Workforce staff, building management, and partners.
• Supports budgeting activities and maintains budget information for Workforce and senior leadership.
• Prepares reports, presentations, and documents for senior leadership and Workforce management.
• Tracks deadlines, deliverables, and follow-ups to keep projects on schedule.
• Assists with special projects, events, invoicing, reporting, and cross-program collaboration.

Skills

Executive support

Calendar management

Budgeting

Vendor coordination

Tools

Microsoft Office

Job description

JEVS Human Services Career Center is seeking an Executive Assistant to provide high-level administrative support to the President/CEO, senior leadership, and Workforce leadership in Philadelphia. The role manages complex calendars, coordinates meetings and events, supports budgeting and financial activities, and prepares reports for leadership on organizational initiatives.

The position serves as a key liaison among senior leadership, Workforce staff, and external partners, ensuring smooth