Executive Assistant to Department Chair - Strategic Admin

Jefferson University Physicians; United States; On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Retirement plans

Job summary

Jefferson University Physicians seeks an Executive Assistant to a Department Chair to coordinate executive scheduling, prepare business materials, and support the SVP’s office operations in a fast-paced environment.

You will handle calls, greet visitors, organize meeting materials, and assist with minutes and project reports while maintaining confidentiality and high-level professionalism.

Qualifications

• Diploma required; bachelor’s degree preferred.
• Minimum 5 years’ administrative or executive support experience.
• Proficiency in Microsoft Office and ability to learn new software quickly.

Responsibilities

• Coordinate and manage executive scheduling and calendar for the SVP office.
• Prepare and organize business materials, plans, and meeting materials.
• Greet visitors, handle calls, and route inquiries to appropriate staff.
• Take and distribute meeting minutes; support complex meeting processes.
• Maintain confidentiality and professional standards in all materials and communications.

Skills

Executive support

Calendar management

Communication skills

Interpersonal relations

Multitasking

Education

High School Diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Jefferson University Physicians seeks an Executive Assistant to a Department Chair to coordinate executive scheduling, prepare business materials, and support the SVP’s office operations in a fast-paced environment.

You will handle calls, greet visitors, organize meeting materials, and assist with minutes and project reports while maintaining confidentiality and high-level professionalism.