Executive Administrative Assistant: Lead Support & Impact

Abraxas Youth & Family Services; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

DailyPay Available

Medical, Dental & Vision Insurance

401(k) Retirement Plan

Paid Time Off

Professional Development

Job summary

Resources for Human Development (RHD) seeks an Executive Administrative Assistant in Philadelphia, PA to support the Executive Leadership Team. This full-time role involves managing calendars, coordinating complex scheduling, preparing agendas and minutes, and drafting executive communications with discretion.

The ideal candidate will have strong organizational and time-management skills, experience supporting multiple executives, and proficiency with Microsoft Office.

Qualifications

• Minimum of five years’ executive administrative support experience.
• Experience supporting multiple executives simultaneously.
• Strong verbal and written communication skills.
• Advanced proficiency with MS Office (Outlook, Word, Excel, PowerPoint).
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide administrative support to Executive Leadership Team.
• Manage complex calendars, scheduling, and meetings.
• Prepare agendas, materials, and minutes.
• Draft correspondence, reports, and executive communications.
• Coordinate travel arrangements and events.
• Serve as liaison between executives and departments.
• Track deadlines and follow-up actions.
• Support board and committee activities as assigned.
• Assist with special projects and leadership meetings.

Skills

Executive support

Calendar management

Communication skills

Problem solving

Organizational skills

Discretion & confidentiality

Multitasking

Education

Associate's degree or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Resources for Human Development (RHD) seeks an Executive Administrative Assistant in Philadelphia, PA to support the Executive Leadership Team. This full-time role involves managing calendars, coordinating complex scheduling, preparing agendas and minutes, and drafting executive communications with discretion.

The ideal candidate will have strong organizational and time-management skills, experience supporting multiple executives, and proficiency with Microsoft Office.