Senior Executive Assistant – Remote, Global Calendar Master

OpenKrill; United States; Remote; USD 113,000 - 162,000; Full time

Benefits offered by this job

Remote-first by design

Flexible schedule

Generous PTO and holidays

Home office stipend

Job summary

Docker is seeking an experienced Executive Administrative Assistant to support multiple VP and Director-level executives in a remote-first, globally distributed team. You will manage calendars, arrange complex travel, and coordinate with internal and external stakeholders to ensure smooth operations.

Key duties include on-call travel support, onboarding new hires, and developing processes to improve efficiency. The role requires discretion, diplomacy, and strong communication across time zones.

Qualifications

• 5+ years of executive administrative support across VP/Director levels.
• High level of discretion and integrity.
• Excellent oral and written communication with diplomacy.
• Experience using Gmail and Google Calendar in a work environment.
• Strong calendar management using Google Calendar.
• Experience working with other executive assistants in a fast-paced environment.
• Ability to anticipate executive needs and manage travel (domestic/international).
• Proactive in establishing processes and onboarding new hires.

Responsibilities

• Manage multiple, high-level calendars with changing schedules.
• Book travel and provide on-call support when executives travel.
• Schedule meetings with internal/external stakeholders.
• Collaborate cross-functionally with team members.
• Provide back-up support for other admins during PTO.
• Maintain confidentiality of information.
• Assist with onboarding of new hires and set up for success.

Skills

Executive support

Discretion & integrity

Communication

Gmail & Google Calendar

Calendar management

Travel planning

Cross-functional coordination

On-call support

Tools

Navan

Zoom

Microsoft Teams

Job description

Docker is seeking an experienced Executive Administrative Assistant to support multiple VP and Director-level executives in a remote-first, globally distributed team. You will manage calendars, arrange complex travel, and coordinate with internal and external stakeholders to ensure smooth operations.

Key duties include on-call travel support, onboarding new hires, and developing processes to improve efficiency. The role requires discretion, diplomacy, and strong communication across time zones.