Remote Executive Assistant to Global Executives

Docker; United States; Remote; USD 113,000 - 162,000; Full time

Benefits offered by this job

Remote-first by design

Flexibility that fits your life

Time to recharge

Home office support

Technology stipend

Learning & development

Parental leave

Equity for all full-time employees

Comprehensive benefits

Docker swag

Job summary

Docker is seeking an experienced executive assistant to support multiple VP and Director level leaders in a remote-first environment. The role requires handling calendars, travel arrangements, and cross‑functional coordination across time zones, with on‑call availability for travel delays and events.

You will partner with IT, HR, and the executive team to onboard new hires, improve processes, and safeguard confidential information while contributing to Docker’s fast-paced growth and remote‑first

Qualifications

• 5+ years experience providing executive administrative support to multiple VP and Director levels and/or above, across functions and timezones.
• High level of discretion and integrity.
• Excellent oral and written communication skills, with a high degree of diplomacy.
• Previous experience using Gmail and Google Calendar in a work environment.
• Strong calendaring skills using Google Calendar
• Experience working with other executive assistants in a high‑functioning, fast paced environment.
• Ability to anticipate the needs of the executive team.
• Demonstrated ability to book domestic and international travel (Navan experience preferred, but not required).
• Ability to prioritize, focus and organize your workload each day.
• Familiarity with Audio Visual conferencing/event tools such as Zoom (preferred), and or Microsoft Teams)
• Heavy multi-tasker (email, instant messaging, calendaring, project management, etc)
• Ability to demonstrate a methodical and effective approach to projects and deadlines; proactively communicating progress along the way
• Solid time management skills
• Self‑motivated and able to work both collaboratively and independently
• Eager to share knowledge and build awareness; teamwork driven
• Has a growth mindset; improvement oriented
• Active driver’s license
• Valid US passport

Responsibilities

• Manage multiple, high-level, ever-changing calendars.
• Exceptional travel booking and trouble-shooting skills; on-call when an assigned executive team member is traveling.
• Liaise and schedule meetings with internal and external stakeholders, such as internal employees, strategic partners, media, and customers.
• Work cross functionally with other team members.
• Provide back‑up support for any administrative team member that may be out due to PTO, including the EA to the CEO.
• Maintain a perfect track record when it comes to handling confidential information
• Assist with the onboarding of executive new hires for your respective teams. Work closely with your execs, IT and HR to ensure new hires are set up for success. Be regularly available as a “new hire buddy” and go‑to resource.
• Help create and maintain processes and standards; always looking for ways to improve something.
• Set up conferences, meetings, team offsites, etc.; both virtual and onsite when needed.
• Open to travel domestically and internationally when needed.
• Other duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Tools

Gmail

Google Calendar

Navan

Zoom

Microsoft Teams

Job description

Docker is seeking an experienced executive assistant to support multiple VP and Director level leaders in a remote-first environment. The role requires handling calendars, travel arrangements, and cross‑functional coordination across time zones, with on‑call availability for travel delays and events.

You will partner with IT, HR, and the executive team to onboard new hires, improve processes, and safeguard confidential information while contributing to Docker’s fast-paced growth and remote‑first