Executive Assistant

Docker; United States; Remote; USD 90,000 - 130,000; Full time

Job summary

Docker is a globally distributed, remote-first company that relies on trusted executive assistants to manage calendars, travel, and sensitive information across time zones. The role supports multiple VP and Director levels, coordinating internal and external partners and ensuring seamless operations.

Ideal candidates demonstrate discretion, excellent communication, and proactive problem-solving. You will collaborate with IT, HR, and other EAs, while staying adaptable to events and travel demands

Qualifications

• 5+ years of experience providing executive admin support to VP/Director level across time zones.
• Able to maintain confidentiality with discretion and integrity.
• Excellent written and spoken communication with diplomacy.
• Proficient in Gmail and Google Calendar for work scheduling.
• Experience collaborating with executive assistants in fast-paced environments.
• Ability to anticipate executive needs and manage travel logistics.

Responsibilities

• Manage multiple, high-level, ever-changing calendars.
• Exceptional travel booking and trouble-shooting skills; on-call when an assigned executive team member is traveling.
• Liaise and schedule meetings with internal and external stakeholders, such as internal employees, strategic partners, media, and customers.
• Work cross functionally with other team members.
• Provide back-up support for any administrative team member that may be out due to PTO, including the EA to the CEO.
• Maintain a perfect track record when it comes to handling confidential information.
• Assist with the onboarding of executive new hires for your respective teams.
• Work closely with your execs, IT and HR to ensure new hires are set up for success.
• Be regularly available as a “new hire buddy” and go-to resource.
• Help create and maintain processes and standards; always looking for ways to improve something.
• Set up conferences, meetings, team offsites, etc.; both virtual and onsite when needed.
• Available to start early or stay late when events/issues call for it (e.g. company events, travel delays).
• Open to travel domestically and internationally when needed.
• Other duties as assigned.

Skills

Discretion and integrity

Oral and written communication

Diplomacy

Executive calendar management

Travel planning

Tools

Gmail

Google Calendar

Job description

About DockerDocker has been one of the most loved brands in developer tooling, trusted by more than 20 million monthly users and over 20 billion container image pulls. From solo founders to the world's largest companies, developers rely on Docker to build, share, and run their applications across our suite of products including Docker Desktop, Docker Hub, and Docker Scout.We are a globally distributed, remote-first team building the tools that define how software gets built and delivered. As AI agents redefine software development, Docker is at the center of that shift, providing the sandboxed environments, verified images, and secure infrastructure that make autonomous workflows trustworthy by default.

Your background demonstrates diverse experience in delivering high level administrative support, whether that be calendaring in an ever-changing environment, event planning and onsite support, or providing coverage when another member of the team is unavailable. You realize uniformity and processes are essential and help guide the company as we rapidly scale.

Responsibilities

• Manage multiple, high-level, ever-changing calendars.
• Exceptional travel booking and trouble-shooting skills; on-call when an assigned executive team member is traveling.
• Liaise and schedule meetings with internal and external stakeholders, such as internal employees, strategic partners, media, and customers.
• Work cross functionally with other team members.
• Provide back-up support for any administrative team member that may be out due to PTO, including the EA to the CEO.
• Maintain a perfect track record when it comes to handling confidential information.
• Assist with the onboarding of executive new hires for your respective teams.
• Work closely with your execs, IT and HR to ensure new hires are set up for success.
• Be regularly available as a “new hire buddy” and go-to resource.
• Help create and maintain processes and standards; always looking for ways to improve something.
• Set up conferences, meetings, team offsites, etc.; both virtual and onsite when needed.
• Available to start early or stay late when events/issues call for it (e.g. company events, travel delays).
• Open to travel domestically and internationally when needed.
• Other duties as assigned.

Qualifications

• 5+ years experience providing executive administrative support to multiple VP and Director levels and/or above, across functions and timezones.
• High level of discretion and integrity.
• Excellent oral and written communication skills, with a high degree of diplomacy.
• Previous experience using Gmail and Google Calendar in a work environment.
• Strong calendaring skills using Google CalendarExperience working with other executive assistants in a high-functioning, fast paced environment.
• Ability to anticipate the needs of the executive team.
• Demonstrated ability to book domestic and international travel (Navan experience preferred, but not required).
• Ability to prioritize, focu