Remote Executive Assistant to Senior Leaders

Docker; United States; Remote; USD 113,000 - 162,000; Full time

Benefits offered by this job

Remote-first by design

Flexibility that fits your life

Generous PTO and quarterly Whaleness/年

Home office support

Technology stipend US$100 net per měsť

Learning & development stipend

Parental leave 16 weeks

Equity for all full-time employees

Comprehensive benefits

Docker swag

Job summary

Docker is seeking an experienced Executive Assistant to support senior leadership in a remote-first environment. You will manage executives' calendars, coordinate domestic and international travel, and liaise with internal teams and external partners to ensure seamless operations.

You’ll work cross-functionally, cover for teammates when needed, and help implement better processes while maintaining strict confidentiality and a growth mindset. A valid US passport and driver’s license are required.

Qualifications

• 5+ years experience providing executive administrative support to multiple VP and Director levels and/or above, across functions and timezones.
• High level of discretion and integrity.
• Excellent oral and written communication skills, with a high degree of diplomacy.
• Previous experience using Gmail and Google Calendar in a work environment.
• Strong calendaring skills using Google Calendar.
• Experience working with other executive assistants in a high‑functioning, fast paced environment.
• Ability to anticipate the needs of the executive team.
• Demonstrated ability to book domestic and international travel (Navan experience preferred, but not required).
• Ability to prioritize, focus and organize your workload each day.

Responsibilities

• Manage multiple, high-level, ever-changing calendars.
• Exceptional travel booking and trouble-shooting skills; on-call when an assigned executive team member is traveling.
• Liaise and schedule meetings with internal and external stakeholders, such as internal employees, strategic partners, media, and customers.
• Work cross functionally with other team members.
• Provide back‑up support for any administrative team member that may be out due to PTO, including the EA to the CEO.
• Maintain a perfect track record when it comes to handling confidential information
• Assist with the onboarding of executive new hires for your respective teams. Work closely with your execs, IT and HR to ensure new hires are set up for success. Be regularly available as a “new hire buddy” and go‑to resource.
• Help create and maintain processes and standards; always looking for ways to improve something.
• Set up conferences, meetings, team offsites, etc.; both virtual and onsite when needed. Available to start early or stay late when events/issues call for it (e.g. company events, travel delays).
• Open to travel domestically and internationally when needed.
• Other duties as assigned.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder management

Discretion & integrity

Communication skills

Team collaboration

Proactive & resourceful

Tools

Gmail

Google Calendar

Navan

Zoom / Teams

Job description

Docker is seeking an experienced Executive Assistant to support senior leadership in a remote-first environment. You will manage executives' calendars, coordinate domestic and international travel, and liaise with internal teams and external partners to ensure seamless operations.

You’ll work cross-functionally, cover for teammates when needed, and help implement better processes while maintaining strict confidentiality and a growth mindset. A valid US passport and driver’s license are required.