Senior Executive Assistant, Provost Office

Marymount University; Arlington (VA); On-site; USD 40,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

FSA/HSA

Life insurance

Disability insurance

403(b) retirement plan

Tuition remission

Paid time off

Job summary

Marymount University in Arlington, Virginia is seeking a highly organized Senior Administrative Assistant to provide confidential support to the Provost and Chief Academic Officer (CAO) and the Office of the Provost. The role focuses on coordinating complex calendars, facilitating communications with university leaders and external partners, and ensuring priorities are handled efficiently with discretion.

This position requires a Bachelor’s degree and at least 5 years of experience supporting an

Qualifications

• Bachelor's degree required.
• At least 5 years of experience providing administrative support to an executive senior leader.
• Proficiency in Microsoft systems and software (e.g. Word, Excel, PowerPoint).

Responsibilities

• Manage and coordinate the extensive calendar and meeting schedule for the Provost and CAO, ensuring recurring meetings and critical commitments are scheduled and completed in a timely manner.
• Be punctual, dependable, and committed to a high quality of work.
• Excellent personal time management skills as well as the ability to manage multiple other calendars for executives simultaneously.
• Coordinate travel arrangements for the Provost and CAO.
• Prepare memos, correspondence, and other materials for review and signature by the Provost and CAO.
• Maintain Academic Affairs and University Committees' records on an annual basis.
• Support institutional accreditation processes and provide administrative oversight and leadership on assigned accreditation duties.
• Support hiring activities in Academic Affairs such as coordinating position postings, interview and hiring processes and onboarding support of new employees.
• Perform other duties in support of the Office of the Provost as assigned.

Skills

Bachelor's degree

5+ years experience

MS Office proficiency

Education

Bachelor's degree

Job description

Marymount University in Arlington, Virginia is seeking a highly organized Senior Administrative Assistant to provide confidential support to the Provost and Chief Academic Officer (CAO) and the Office of the Provost. The role focuses on coordinating complex calendars, facilitating communications with university leaders and external partners, and ensuring priorities are handled efficiently with discretion.

This position requires a Bachelor’s degree and at least 5 years of experience supporting an