Administrative Operations Specialist

University of California; Moscow (ID); On-site; USD 25,000 - 28,000; Part time

Job summary

University of Idaho seeks an administrative coordinator to serve as a front-line representative, supporting visitors, students, and staff while handling a range of operational tasks. You will manage documentation, schedules, travel logistics, and data entry, ensuring accuracy and compliance with university procedures.

The role emphasizes problem solving, independent work, and collaboration with campus partners.

Qualifications

• High School Diploma or equivalent required.
• One year of office support experience including document or records management, and reception or customer service.
• Experience in customer service environment is preferred.
• Knowledge of University policies and procedures is beneficial.
• Experience with databases and data collection is advantageous.

Responsibilities

• Greet visitors and respond to inquiries; provide information about office services and processes.
• Compose, proofread, edit, and distribute business documents and routine reports.
• Maintain schedules and event calendars; coordinate travel and meeting logistics.
• Enter and validate data in electronic systems; ensure accuracy and compliance.
• Identify process improvements in workflow and records management.

Skills

Customer service

Administrative support

Data entry

Scheduling

Travel coordination

Data management

Editing

Research

Records management

Problem solving

Education

High School Diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Banner

Job description

University of Idaho seeks an administrative coordinator to serve as a front-line representative, supporting visitors, students, and staff while handling a range of operational tasks. You will manage documentation, schedules, travel logistics, and data entry, ensuring accuracy and compliance with university procedures.

The role emphasizes problem solving, independent work, and collaboration with campus partners.