Senior Executive Assistant & Project Coordinator

The Headhunters, LLC; Williamston (MI); On-site; USD 80,000 - 90,000; Full time

Job summary

The Headhunters, LLC is seeking a Project Coordinator/Executive Assistant to support C-level leaders in Williamston, MI. The role combines executive support, hands-on project coordination, and metric tracking to keep leadership on schedule and projects moving forward.

You will manage calendars, travel, expenses, and meeting logistics for the leadership team, while tracking deadlines, dashboards, and key metrics. Confidential information handling is essential.

Qualifications

• 6+ years of experience as an executive assistant for C-level executives; experience as a project coordinator preferred.
• Detail-oriented with ability to manage multiple tasks without slipping.
• Advanced skills in Microsoft 365 with experience building trackers and simple dashboards in Excel.
• Familiarity with AI resources (Claude, CoPilot, etc.) preferred.
• Excellent communication and organizational skills.

Responsibilities

• Manage complex, fast-changing calendars for the COO and CGO, prioritizing meetings and protecting time for focused work.
• Screen and triage email, calls and requests; respond on the executives' behalf when appropriate.
• Schedule and coordinate leadership team meetings, business reviews, planning sessions and offsites.
• Prepare and send agendas and pre-reads, take notes, and capture decisions and action items.
• Manage travel planning and logistics for the full leadership team, including flights, lodging, ground transport and itineraries for conferences, advisor events and offsite meetings.
• Coordinate cross-functional projects for the COO and CGO, from kickoff through delivery.
• Build and maintain project plans with tasks, owners, timelines and milestones.
• Maintain the leadership scorecard and dashboards for operational, revenue and project metrics.
• Collect metric updates from owners on set cadence and keep data accurate.
• Coordinate onboarding logistics for new hires on the COO and CGO teams.
• Plan internal events, team meetings and assist with advisor-facing/sales events in partnership with marketing.

Skills

Executive support

Project coordination

Calendar management

Microsoft 365

AI tools

Communication

Tools

Excel

Job description

The Headhunters, LLC is seeking a Project Coordinator/Executive Assistant to support C-level leaders in Williamston, MI. The role combines executive support, hands-on project coordination, and metric tracking to keep leadership on schedule and projects moving forward.

You will manage calendars, travel, expenses, and meeting logistics for the leadership team, while tracking deadlines, dashboards, and key metrics. Confidential information handling is essential.