Senior Executive Assistant - Private Equity

Mission Staffing; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Mission Staffing is seeking an experienced Executive Assistant to support a senior-level deal team at our New York City client, a fast-paced private equity investment firm. The ideal candidate has several years of direct deal team experience and thrives in a transaction-driven environment, managing complex priorities with discretion and precision.

The role requires proactive prioritization, exceptional organizational skills, and a strong command of MS Office, especially Outlook for calendar

Qualifications

• 5–7+ years of Executive Assistant experience supporting a deal team or investment professionals.
• Several years of direct deal team experience within private equity, investment banking, or transaction-oriented financial services.
• Strong calendar management and travel coordination skills.

Responsibilities

• Provide high-level administrative support to senior investment professionals and deal team members.
• Manage complex and constantly changing calendars, prioritizing meetings and time-sensitive deal activity.
• Coordinate extensive domestic and international travel, including detailed itineraries and last-minute changes.
• Schedule and coordinate meetings with internal and external stakeholders, including senior executives, portfolio company leadership, advisors, and other transaction participants.
• Support deal-related meetings, diligence sessions, investment committee meetings, board meetings, and other time-sensitive transaction activities.
• Coordinate conference calls, video meetings, and materials for active deals and investment processes.
• Manage expenses and other administrative processes with accuracy and discretion.
• Coordinate conferences, dinners, events, and other team initiatives.
• Act as a proactive partner to the deal team, anticipating needs and helping keep priorities and processes moving efficiently.
• Collaborate closely with the broader administrative team and provide backup support as needed.

Skills

Deal team support

Calendar management

Travel coordination

Communication

MS Office

Proactive problem solving

Tools

Outlook

PowerPoint

Excel

Job description

Our client, a highly regarded and fast-paced private equity investment firm, is seeking an experienced Executive Assistant to support a senior-level deal team in its New York City office.

This is an opportunity for an EA with several years of direct deal team experience who understands the pace and demands of supporting investment professionals through active transactions. The ideal candidate is proactive, highly organized, and comfortable managing complex priorities in a fast-moving, transaction-driven environment.

Key Responsibilities:

• Provide high-level administrative support to senior investment professionals and deal team members
• Manage complex and constantly changing calendars, prioritizing meetings and time-sensitive deal activity
• Coordinate extensive domestic and international travel, including detailed itineraries and last-minute changes
• Schedule and coordinate meetings with internal and external stakeholders, including senior executives, portfolio company leadership, advisors, and other transaction participants
• Support deal-related meetings, diligence sessions, investment committee meetings, board meetings, and other time-sensitive transaction activities
• Coordinate conference calls, video meetings, and materials for active deals and investment processes
• Manage expenses and other administrative processes with accuracy and discretion
• Coordinate conferences, dinners, events, and other team initiatives
• Act as a proactive partner to the deal team, anticipating needs and helping keep priorities and processes moving efficiently
• Collaborate closely with the broader administrative team and provide backup support as needed

Requirements:

• 5–7+ years of Executive Assistant experience supporting a deal team or investment professionals — REQUIRED
• Several years of direct deal team experience within private equity, investment banking, or another transaction-oriented financial services environment — REQUIRED
• Demonstrated experience supporting senior investment professionals through active transactions and fast-paced deal activity
• Strong understanding of the pace, confidentiality, and demands of a deal environment
• Exceptional calendar management and complex domestic/international travel coordination skills
• Highly proactive with strong judgment and the ability to anticipate the needs of senior professionals
• Excellent organizational skills and meticulous attention to detail
• Ability to manage competing priorities, shifting deadlines, and last-minute changes with composure
• Strong written and verbal communication skills and a professional demeanor
• Advanced Microsoft Office skills, particularly Outlook and calendar management