Senior Executive Assistant - Payments, Middle Market & CRE

U.S. Bank; Minneapolis (MN); On-site; USD 36,000 - 47,000; Full time

Job summary

U.S. Bank in Minneapolis seeks an Executive Administrative Assistant to provide high-level support to senior leaders, ensuring efficient daily operations and effective communications across internal and external stakeholders.

You will manage calendars, travel, meetings, and prepare executive communications. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Five or more years of administrative support experience.

Responsibilities

• Manage complex calendars for senior leaders, including scheduling meetings, prioritizing requests, resolving conflicts, and ensuring leaders are prepared for commitments.
• Coordinate and support meetings, including scheduling, agenda preparation, logistics, materials distribution, note-taking, and follow-up activities.
• Host and facilitate Microsoft Teams meetings, manage participant access, support presentations, and provide basic troubleshooting as needed.
• Arrange domestic and international travel, including flights, lodging, transportation, itineraries, and related logistics in accordance with company policies.
• Prepare, submit, and track expense reports, ensuring accuracy, proper documentation, coding, and approvals.
• Plan and coordinate leadership meetings, offsites, team events, and other business activities, including venue coordination, catering, communications, materials, and event execution.
• Create, edit, and coordinate PowerPoint presentations, reports, correspondence, and other executive-level communications.
• Collect, organize, and interpret information to prepare reports, presentations, and business documentation.
• Manage office supply inventory and vendor relationships to ensure operational needs are met.
• Serve as a point of contact for leaders, internal partners, external stakeholders, and administrative professionals.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Support special projects and other administrative activities that enhance team effectiveness and business operations.

Skills

Calendar management

Travel planning

Microsoft Office

Discretion

Communication

Executive support

AI tools (Copilot)

Education

High school diploma or equivalent

Tools

Microsoft Teams

PowerPoint

Expense reporting

Microsoft Copilot

Job description

U.S. Bank in Minneapolis seeks an Executive Administrative Assistant to provide high-level support to senior leaders, ensuring efficient daily operations and effective communications across internal and external stakeholders.

You will manage calendars, travel, meetings, and prepare executive communications. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.