Senior Executive Assistant & Operations Partner

lhh; Grand Rapids (MI); On-site; USD 65,000 - 78,000; Full time

Job summary

lhh is seeking a Senior Administrative Assistant to provide comprehensive support to leadership, manage calendars and travel, and help ensure the smooth operation of day-to-day business. The role requires exceptional organizational skills, discretion, and the ability to juggle multiple priorities in a fast-paced environment.

Responsibilities include coordinating meetings, preparing reports and materials, handling communications, maintaining confidential files, supporting budgeting and expense

Qualifications

• Associate's or Bachelor's degree preferred.
• 5+ years of administrative, executive assistant, or office management experience.
• Experience supporting senior leadership or executive teams.
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Strong organizational and project coordination skills.

Responsibilities

• Manage complex calendars, meetings, and travel arrangements for leadership.
• Coordinate internal and external meetings, including agendas and follow-ups.
• Prepare reports, presentations, correspondence, and business documents.
• Screen and prioritize communications, emails, and phone calls.
• Organize and maintain confidential files and documentation.
• Track department projects, deadlines, and deliverables.
• Support expense reporting, invoice processing, and budget tracking.
• Coordinate office operations, vendor relationships, and supply management.
• Record and distribute meeting minutes and ensure follow-up on actions.

Skills

Calendar management

Executive support

Project coordination

Communication

Discretion

Multi-tasking

Education

Associate's or Bachelor's degree

Tools

Microsoft Office Suite

Excel

PowerPoint

Word

Outlook

Job description

lhh is seeking a Senior Administrative Assistant to provide comprehensive support to leadership, manage calendars and travel, and help ensure the smooth operation of day-to-day business. The role requires exceptional organizational skills, discretion, and the ability to juggle multiple priorities in a fast-paced environment.

Responsibilities include coordinating meetings, preparing reports and materials, handling communications, maintaining confidential files, supporting budgeting and expense