Senior Executive Assistant & Operations Partner

Accel Entertainment, Inc.; Burr Ridge, Northern (IL, KY); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Life insurance

AD&D insurance

Disability insurance

401(k) plan

Job summary

Accel Entertainment, Inc. in Burr Ridge, IL is seeking an Executive Administrator to support senior leaders by managing calendars, preparing materials, and coordinating travel.

The role requires discretion, strong communication, and superior organizational skills in a fast-paced environment. The successful candidate will handle confidential information, build cross-functional relationships, and participate in special projects while ensuring seamless executive operations and professional

Qualifications

• Bachelor’s degree preferred; equivalent combination of education, training, and experience considered.
• Five or more years of progressively responsible administrative support experience, including direct support of senior-level executives.
• Demonstrated ability to manage complex calendars, travel, meetings, and confidential information.
• Exceptional organizational, prioritization, and follow-through skills.
• Strong written and verbal communication skills, with the ability to communicate professionally with executives, employees, board members, and external stakeholders.
• Proven ability to exercise independent judgment, discretion, and sound decision-making.
• High level of proficiency in Microsoft Office, including Outlook, Word, PowerPoint, Excel, and Teams.
• Ability to work effectively in a fast-paced environment, manage competing priorities, and adapt to changing business needs.
• Professional presence, strong interpersonal skills, and a service-oriented mindset.
• Minimum of 3 years of experience in related field.

Responsibilities

• Manage and maintain executives’ calendars, including scheduling, prioritizing, and coordinating internal and external meetings.
• Serve as a primary gatekeeper and liaison for the executive, ensuring requests, communications, and issues are routed appropriately and handled with discretion.
• Prepare meeting agendas, presentation materials, briefing documents, and follow-up communications.
• Track action items and key decisions from executive and leadership meetings; follow up with owners to support timely completion.
• Coordinate travel, accommodations, itineraries, expense reports, and other logistics.
• Organize and support leadership meetings, off-sites, town halls, board-related meetings, and company events as assigned.
• Draft, edit, and format correspondence, reports, presentations, and other business communications.
• Maintain confidential files, records, and information in accordance with company policies and sound business practices.
• Anticipate the executive’s needs, identify potential scheduling or communication conflicts, and proactively recommend solutions.
• Build effective working relationships across the organization and with external partners, customers, and vendors.
• Assist with special projects, research, and cross-functional initiatives as needed.
• Support budget administration, invoice processing, purchase requests, and related administrative activities, as assigned.
• Perform other duties and responsibilities as assigned.

Skills

Calendar management

Executive support

Communication

Organizational skills

Discretion

Independent judgment

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Accel Entertainment, Inc. in Burr Ridge, IL is seeking an Executive Administrator to support senior leaders by managing calendars, preparing materials, and coordinating travel.

The role requires discretion, strong communication, and superior organizational skills in a fast-paced environment. The successful candidate will handle confidential information, build cross-functional relationships, and participate in special projects while ensuring seamless executive operations and professional