Executive Admin & Strategy Support Lead

BMO U.S.; San Diego (CA); On-site; USD 46,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Accident and life insurance

Retirement savings plans

Job summary

BMO Financial Group in California is seeking an experienced administrative professional to support executives and a large department. The role involves complex calendar management, budget tracking, event coordination, and effective internal/external communication.

Applicants typically have 3–5 years of experience, a post-secondary degree, and strong organizational and analytical skills to drive efficiency and improve processes. Travel between Newport Beach and La Jolla may be required.

Qualifications

• Typically 3–5 years of experience in an administrative/professional support function.
• Specialized knowledge in administrative processes or related field.
• Verbal and written communication skills are required.
• Strong organizational abilities and attention to detail.
• Collaborative and team-oriented mindset; analytical problem-solving skills.

Responsibilities

• Supports execution of strategic initiatives by tracking metrics and milestones.
• Builds relationships with internal and external stakeholders.
• Analyzes data to provide insights and recommendations.
• Leads planning, coordinating and implementing department events.
• Provides professional support to executives and senior managers.
• Coordinates budgets and reports on results vs. budget.
• Manages calendars and meeting logistics; coordinates events and resources.
• Maintains filing systems and documentation (paper/electronic).
• Assists with communications, drafting and distribution of materials.

Skills

Administrative support

Data analysis

Calendar management

Budget coordination

Stakeholder comms

Event planning

Education

Post-secondary degree

Tools

Microsoft Office

Job description

BMO Financial Group in California is seeking an experienced administrative professional to support executives and a large department. The role involves complex calendar management, budget tracking, event coordination, and effective internal/external communication.

Applicants typically have 3–5 years of experience, a post-secondary degree, and strong organizational and analytical skills to drive efficiency and improve processes. Travel between Newport Beach and La Jolla may be required.