Executive Admin & Operations Specialist

BMO U.S.; Newport Beach (CA); On-site; USD 46,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Disability insurance

Retirement savings plans

Accident and life insurance

Job summary

BMO Financial Group in Newport Beach, CA seeks an administrative professional to provide comprehensive support to executives and a team, handling calendars, reports, budgets, and travel arrangements. The role emphasizes effective communication and process improvement in a dynamic, large department.

Responsibilities include coordinating events, developing internal messaging, handling invoices, and ensuring adherence to risk and compliance standards while supporting business objectives.

Qualifications

• Typically 3–5 years in administrative/professional support
• Specialized knowledge in relevant field
• Verbal & written communication skills - Good
• Organization skills - Good
• Collaboration & team skills - Good
• Analytical and problem solving skills - Good

Responsibilities

• Supports execution of strategic initiatives, tracking metrics and milestones
• Builds relationships with internal/external stakeholders
• Analyzes data to provide insights and recommendations
• Leads planning and implementation of department events
• Provides professional support to executives and senior managers
• Coordinates budgets and reporting vs. budget
• Coaches and mentors junior administrative staff
• Manages calendars, dispatches invites, books rooms and resources
• Maintains filing systems and ensures reports/docs are accessible
• Prepares communications and distributes policies/procedures

Skills

Verbal communication

Written communication

Organizational skills

Collaboration

Education

Post-secondary degree

Job description

BMO Financial Group in Newport Beach, CA seeks an administrative professional to provide comprehensive support to executives and a team, handling calendars, reports, budgets, and travel arrangements. The role emphasizes effective communication and process improvement in a dynamic, large department.

Responsibilities include coordinating events, developing internal messaging, handling invoices, and ensuring adherence to risk and compliance standards while supporting business objectives.