Senior Executive Assistant & Operations Coordinator

Merrill Manufacturing Co; Storm Lake (IA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life

Disability insurance

Flexible spending accounts

401K with generous match

Paid time off including nine holidays

Flexible schedule

Job summary

Merrill Manufacturing Co is seeking an Executive Administrative Assistant to provide high-level administrative support to the management team and ensure efficient day-to-day operations. The role includes prioritizing emails, scheduling, travel coordination, and preparing documents for meetings.

The ideal candidate will have 3–5 years of executive admin experience, strong MS Office skills, and a high school diploma or equivalent (Bachelor's preferred).

Qualifications

• Must possess a high school diploma or equivalent; Bachelor's degree in business administration or related field preferred.
• 3–5 years of experience as an Executive Admin Assistant or similar role.
• Advanced proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Act as the first point of contact for internal and external communication for management.
• Prepare and edit documents, presentations, and spreadsheets.
• Update company price books and help print finished copies as needed.
• Conduct research and analysis on projects while maintaining pricing spreadsheets.
• Enter expense reports for executive team accurately and promptly.
• Handle travel arrangements, including flights, hotels, and transportation.
• Coordinate and help plan events, meetings, and company functions.
• Manage project-related documents, prepare reports and presentations.
• Handle phone calls, messages, and correspondence for executive team.

Skills

Excellent communication

Excellent organizational skills

Multi-tasking & prioritization

Problem solving & analytical skills

Confidential information handling

Background and drug screening

Education

High school diploma or equivalent

Bachelor's degree in business administration or related field preferred

Tools

Microsoft Office Suite

Job description

Merrill Manufacturing Co is seeking an Executive Administrative Assistant to provide high-level administrative support to the management team and ensure efficient day-to-day operations. The role includes prioritizing emails, scheduling, travel coordination, and preparing documents for meetings.

The ideal candidate will have 3–5 years of executive admin experience, strong MS Office skills, and a high school diploma or equivalent (Bachelor's preferred).