Administrative Assistant: Development & Faith Formation

Catholicnh; Manchester, Northern (NH, KY); Hybrid; USD 42,000 - 52,000; Full time

Job summary

Catholicnh is seeking a full-time Administrative Assistant to support Development, Communications, and Catholic Faith Formation at the Diocesan Administration Building. You will report to the Cabinet Secretaries and provide administrative, secretarial, and records-keeping support to advance diocesan goals.

The role requires a minimum of 2 years’ experience, strong MS 365 skills, and the ability to interact respectfully with clergy and laity.

Qualifications

• Associate’s degree preferred; equivalent years of experience considered.
• 2+ years as an administrative assistant at an organization with 20+ employees preferred.
• Strong proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Experience with taking minutes and transcribing for boards.
• Excellent verbal and written English.
• Ability to interact with clergy, religious, and laity in a knowledgeable and tactful manner.

Responsibilities

• Schedule appointments and prepare for meetings/events.
• Transcribe and distribute meeting minutes for departments.
• Respond to telephone inquiries or refer to appropriate party.
• Provide full range of mail services (sorting, labeling, bulk mailing).
• Coordinate vendor vetting, setup, orders, and invoice payments.
• Complete and submit expense reimbursements.
• Maintain Raiser's Edge database entries and research as needed.
• Prepare and file correspondence and reports for donors, pastors, etc.
• Support in-person, virtual, and off-site events.
• Coordinate Diocesan Digest entries with directors for approval by the Vicar.
• Organize digital and paper files including grants, contracts, licenses, and archives.
• Prioritize and complete projects for department leaders.

Skills

Microsoft 365

Microsoft Teams

Minutes taking

Mail merges

Verbal & written English

Interpersonal skills

Education

Associate degree preferred

Tools

Microsoft 365 suite

Job description

Catholicnh is seeking a full-time Administrative Assistant to support Development, Communications, and Catholic Faith Formation at the Diocesan Administration Building. You will report to the Cabinet Secretaries and provide administrative, secretarial, and records-keeping support to advance diocesan goals.

The role requires a minimum of 2 years’ experience, strong MS 365 skills, and the ability to interact respectfully with clergy and laity.