Senior Executive Assistant & Office Operations Lead

dallascollege; United States; On-site; USD 62,000 - 76,000; Full time

Job summary

Dallas College seeks an experienced administrator to manage staff, coordinate scheduling and travel, and support executive leadership. You will supervise personnel, evaluate performance, and drive professional development while ensuring efficient operations and exceptional customer service.

The role requires strong organizational, communication and problem-solving skills, with a focus on accuracy, discretion, and policy compliance in a dynamic college environment.

Qualifications

• Able to supervise staff and coordinate multiple administrative tasks in a fast-paced environment.
• Knowledge of strategic goals, priorities, policies, and regulations affecting operations.
• Strong organizational, project management and problem-solving abilities.
• Flexible to meet changing priorities and deadlines.
• Ethical with integrity in decision-making and data handling.
• Maintain diplomacy and confidentiality with sensitive information.
• Excellent interpersonal skills for stakeholder relationships.
• Maintain professional demeanor and positive service attitude.
• Ability to generate reports and create presentations.
• Strong writing and business communication skills.

Responsibilities

• Provides administrative and technical support to administrator(s) to optimize productivity.
• Supervises assigned personnel, including performance evaluation and professional development.
• Fully understands organization's operations and procedures.
• Coordinates administrator communications: calls, emails, calendar, travel itineraries.
• Acts as liaison between supervised personnel and manager.
• Works independently and in teams on special projects.
• Leads projects by planning and coordinating presentations and timelines.
• Maintains efficient records for department and confidential materials.
• Represents organization at meetings and councils with poise and tact.
• Monitors budget in collaboration with administrator.
• Collaborates with district management to ensure compliant processes.
• Participates in professional development to stay current with trends and technology.
• Shows reliability, diligence, professionalism, and discretion.
• Uses critical thinking to judge situations and take action.
• Manages office supplies inventory.
• Communicates effectively with all stakeholders and constituents.
• Completes Dallas College Professional Development training hours per year.
• May support other members within the organization.
• Performs other duties as assigned.

Skills

Administrative oversight

Staff supervision

Performance evaluation

Program management

Calendar management

Travel coordination

Communication

Diplomacy and discretion

Problem solving

Customer service

Tools

Microsoft Office Suite

Job description

Dallas College seeks an experienced administrator to manage staff, coordinate scheduling and travel, and support executive leadership. You will supervise personnel, evaluate performance, and drive professional development while ensuring efficient operations and exceptional customer service.

The role requires strong organizational, communication and problem-solving skills, with a focus on accuracy, discretion, and policy compliance in a dynamic college environment.