Executive Assistant

dallascollege; United States; On-site; USD 62,000 - 76,000; Full time

Job summary

Dallas College seeks an experienced administrator to manage staff, coordinate scheduling and travel, and support executive leadership. You will supervise personnel, evaluate performance, and drive professional development while ensuring efficient operations and exceptional customer service.

The role requires strong organizational, communication and problem-solving skills, with a focus on accuracy, discretion, and policy compliance in a dynamic college environment.

Qualifications

• Able to supervise staff and coordinate multiple administrative tasks in a fast-paced environment.
• Knowledge of strategic goals, priorities, policies, and regulations affecting operations.
• Strong organizational, project management and problem-solving abilities.
• Flexible to meet changing priorities and deadlines.
• Ethical with integrity in decision-making and data handling.
• Maintain diplomacy and confidentiality with sensitive information.
• Excellent interpersonal skills for stakeholder relationships.
• Maintain professional demeanor and positive service attitude.
• Ability to generate reports and create presentations.
• Strong writing and business communication skills.

Responsibilities

• Provides administrative and technical support to administrator(s) to optimize productivity.
• Supervises assigned personnel, including performance evaluation and professional development.
• Fully understands organization's operations and procedures.
• Coordinates administrator communications: calls, emails, calendar, travel itineraries.
• Acts as liaison between supervised personnel and manager.
• Works independently and in teams on special projects.
• Leads projects by planning and coordinating presentations and timelines.
• Maintains efficient records for department and confidential materials.
• Represents organization at meetings and councils with poise and tact.
• Monitors budget in collaboration with administrator.
• Collaborates with district management to ensure compliant processes.
• Participates in professional development to stay current with trends and technology.
• Shows reliability, diligence, professionalism, and discretion.
• Uses critical thinking to judge situations and take action.
• Manages office supplies inventory.
• Communicates effectively with all stakeholders and constituents.
• Completes Dallas College Professional Development training hours per year.
• May support other members within the organization.
• Performs other duties as assigned.

Skills

Administrative oversight

Staff supervision

Performance evaluation

Program management

Calendar management

Travel coordination

Communication

Diplomacy and discretion

Problem solving

Customer service

Tools

Microsoft Office Suite

Job description

Applications must be submitted no later than 11:59 p.m. CT on the day before the listed closing date.

Weekly Work Hours

40

Compensation Range

Staff Range N06

Salary Minimum

$68,840.00 Annually

FLSA

United States of America (Exempt)

Work Location

All positions are considered on-site roles. After six months of employment, some positions may be eligible to apply for a hybrid work arrangement based on job responsibilities, operational needs, supervisor approval, and Dallas College policy. Academic (Faculty) positions require an on-campus presence, even when teaching online courses, in accordance with state law.

Position Type

Staff All positions are considered on-site roles. After six months of employment, employees may have the opportunity to apply for a hybrid work schedule. Academic positions (Faculty) require on-campus presence, even if the role involves teaching online classes, in accordance with state law.

Position Summary

Responsible for managing administrative staff in collaborative support teams, including schedule coordination, performance evaluation, and professional development plans, while also supporting assigned administrator(s). Position requires a highly self-motivated, professional individual capable of supervising staff and prioritizing workloads in a fast-paced work environment with a focus on continuous improvement and customer service.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Ability to apply significant administrative knowledge to supervise staff thoroughly in the scope and complexity of all program and organizational operations.
• Demonstrates significant knowledge of the strategic goals, priorities, practices, policies, laws, rules, and regulations that influence the mission of the organization.
• Must have strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Must be flexible to meet changing priorities and deadlines.
• Must be ethical and use integrity in decision-making process when gathering and analyzing information to make recommendations or facilitate a course of action.
• Must be able to uphold a strict level of diplomacy and discretion/confidentiality when dealing with sensitive information and data.
• Must have strong interpersonal skills and the ability to build professional relationships with stakeholders and constituents, internal/external to the organization using high level of tact, discretion, and diplomacy.
• Must be able to maintain professionalism and a positive service attitude in all situations.
• Must be able to provide support and assistance to administrative staff to ensure effective use of time and productivity.
• Ability to generate reports, create presentations, access data, keep complex records, and reports using Microsoft Office Suite.
• Must be proficient in writing and handling business correspondence, producing well thought-out professional presentations, free of grammatical and spelling errors.
• Must have excellent customer service skills .

KEY RESPONSIBILITIES

• Provides administrative and technical support to administrator(s) to optimize productivity.
• Responsible for supervising assigned personnel, including performance evaluation and professional development plan.
• Full comprehension of organization's operation and procedures.
• Coordinate administrator's communication, including calls, emails, and interfacing with constituents and stakeholders; calendar management and travel itineraries.
• Serve as liaison of supervised personnel and manager.
• Works independently and within a team on special projects.
• Acts as project lead, which may include planning and coordinating presentations, disseminating information, coordinating timelines, etc.
• Establish and maintain an efficient records system for departmental and confidential materials.
• Represents organization at meetings and on councils, internal and external to the Dallas College community network, with poise and tact.
• May monitor budget in collaboration with administrator.
• Collaborates with management team and other individuals within the district to ensure compliance with departmental processes/procedures within area of responsibility.
• Participates in professional development activities to stay current on trends and technology associated with job function.
• High level of reliability, diligence, professionalism, and discretion.
• Uses critical thinking and problem-solving skills to judge situations and take appropriate action.
• Manages office supplies inventory.
• Communicates effectively, verbally and written, with all stakeholders and constituents within the Dallas College community network.
• Completes required Dallas College Professional Development training hours per academic year.
• May support other members within the organization.
• Performs other duties as assigned.

PHYSICAL REQUIREMENTS

Normal physical job functions performed within a standard office environment. Reasonable accommodation may be made for individuals with physical challenges to p