Senior Executive Assistant & Office Manager West Palm Beach

Lambent; West Palm Beach (FL); Presencial; USD 120 000 - 150 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance

401(k)

Resumo da oferta

Lambent is seeking an experienced Executive Assistant / Office Manager to lead our West Palm Beach office in support of the Principal. You will coordinate with the NYC team, manage calendars, and serve as a primary contact for investors and key stakeholders.

The role requires strong bookkeeping basics, proficiency with MS Office and comfort with Apple devices, and will involve vendor management and household coordination. This is a full-time on-site role with competitive compensation.

Qualificações

• Five+ years supporting a senior executive.
• BA/BS from a US college.
• Polished, cordial and composed, with ease with high-net-worth investors and business associates.
• Proactive, with sound judgment about when to act independently versus seek guidance.
• MS Office proficiency; comfortable with Apple products.
• Bookkeeping experience is a plus: expense reconciliation, invoice tracking, keeping a finance ledger.
• Comfort using AI tools to work more efficiently is a plus.
• Within commuting distance of West Palm Beach.

Responsabilidades

• Screen calls and email, handle independently when possible, flag items needing Principal's attention.
• Coordinate calendars and meetings with the Principal's Manhattan assistant.
• Serve as a warm, responsive point of contact for investors, business associates and personal contacts.
• Track ongoing projects and prepare priorities for regular review with the Principal.
• Maintain contact databases, correspondence, holiday lists and event lists.
• Run a welcoming, well-organized office, including supplies, kitchen, service contracts, invoices and budgets.
• Arrange meals, catering and meeting hospitality.
• Coordinate technical support and equipment maintenance.
• Work with the house manager on household schedules, vendors, repairs and maintenance records.
• Manage vendor accounts, reconcile monthly credit card expenses, and organize bills/invoices for approval.
• Track household staff schedules, timekeeping, vacations and reimbursements.
• Purchase household supplies and technology, including Apple devices.

Conhecimentos

Executive support

Communication skills

Proactive judgment

High-net-worth interactions

Formação académica

BA/BS from US college

Ferramentas

MS Office

Apple products

Descrição da oferta de emprego

Lambent is seeking an experienced Executive Assistant / Office Manager to lead our West Palm Beach office in support of the Principal. You will coordinate with the NYC team, manage calendars, and serve as a primary contact for investors and key stakeholders.

The role requires strong bookkeeping basics, proficiency with MS Office and comfort with Apple devices, and will involve vendor management and household coordination. This is a full-time on-site role with competitive compensation.