Executive Assistant to Real Estate Holding Company Principal

Lambent; West Palm Beach (FL); Sur place; USD 120 000 - 150 000; Plein temps

Avantages offerts par ce poste

Health insurance

401(k)

Résumé du poste

Lambent is seeking an experienced Executive Assistant / Office Manager to lead our West Palm Beach office in support of the Principal. You will coordinate with the NYC team, manage calendars, and serve as a primary contact for investors and key stakeholders.

The role requires strong bookkeeping basics, proficiency with MS Office and comfort with Apple devices, and will involve vendor management and household coordination. This is a full-time on-site role with competitive compensation.

Qualifications

• Five+ years supporting a senior executive.
• BA/BS from a US college.
• Polished, cordial and composed, with ease with high-net-worth investors and business associates.
• Proactive, with sound judgment about when to act independently versus seek guidance.
• MS Office proficiency; comfortable with Apple products.
• Bookkeeping experience is a plus: expense reconciliation, invoice tracking, keeping a finance ledger.
• Comfort using AI tools to work more efficiently is a plus.
• Within commuting distance of West Palm Beach.

Responsabilités

• Screen calls and email, handle independently when possible, flag items needing Principal's attention.
• Coordinate calendars and meetings with the Principal's Manhattan assistant.
• Serve as a warm, responsive point of contact for investors, business associates and personal contacts.
• Track ongoing projects and prepare priorities for regular review with the Principal.
• Maintain contact databases, correspondence, holiday lists and event lists.
• Run a welcoming, well-organized office, including supplies, kitchen, service contracts, invoices and budgets.
• Arrange meals, catering and meeting hospitality.
• Coordinate technical support and equipment maintenance.
• Work with the house manager on household schedules, vendors, repairs and maintenance records.
• Manage vendor accounts, reconcile monthly credit card expenses, and organize bills/invoices for approval.
• Track household staff schedules, timekeeping, vacations and reimbursements.
• Purchase household supplies and technology, including Apple devices.

Connaissances

Executive support

Communication skills

Proactive judgment

High-net-worth interactions

Formation

BA/BS from US college

Outils

MS Office

Apple products

Description du poste

Established New York real estate holding company seeks combined Executive Assistant / Office Manager for its West Palm Beach office. The firm has an outsized, established commercial presence in New York and is moving into mixed use and multifamily in Florida with a small office footprint. The Executive Assistant will represent the Principal locally, run this location, and liaise with the NYC EA and other key stakeholders – business contacts, professional advisors, personal relationships, including the Florida house manager.

Requirements

• At least five years supporting a senior executive
• BA/BS from US college
• Polished, cordial and composed, and at ease with high-net-worth investors and business associates
• Proactive, with sound judgment about when to act on your own and when to check in
• MS Office, comfort with Apple products
• Bookkeeping experience is a plus, especially expense reconciliation, invoice tracking and keeping a finance ledger
• Comfort using AI tools to work more efficiently is a plus
• Within commuting distance of West Palm Beach

Responsibilities

• Screen calls and email, handle what you can independently, and flag what needs the Principal's attention
• Coordinate calendars and meetings with the Principal's assistant in Manhattan
• Serve as a warm, responsive point of contact for investors, business associates and personal contacts
• Track ongoing projects and prepare priorities for regular review with the Principal
• Maintain contact databases, correspondence, holiday lists and event lists
• Run a welcoming, well-organized office, including supplies, the kitchen, service contracts, invoices and budgets
• Arrange meals, catering and meeting hospitality
• Coordinate technical support and equipment maintenance
• Work with the house manager on household schedules, vendors, repairs and maintenance records
• Manage vendor accounts, reconcile monthly credit card expenses, and organize bills and invoices for approval
• Track household staff schedules, timekeeping, vacations and reimbursements
• Purchase household supplies and technology, including Apple devices

M-F 9am-5pm

$120K–$150K/year based on experience, plus health insurance and 401(k)