Senior Executive Assistant – LATAM, Global & Remote

Jobicy; United States; Remote; USD 48,000 - 72,000; Full time

Job summary

ElevenLabs seeks a proactive Executive Assistant to support senior leadership. Remote role based in Mexico or São Paulo, managing calendars, coordinating across time zones, and handling travel for a fast-growing AI company.

You will work with cross-functional teams, protect sensitive information, and help streamline operations using AI tools like Claude or ChatGPT. Fluent English and Spanish are required; Portuguese is a plus.

Qualifications

• Proven experience supporting senior leaders in fast-paced environments.
• Strong organisational skills with the ability to juggle priorities and stakeholders.
• Excellent written and verbal communication across diverse groups.
• High emotional intelligence and discretion for sensitive information.
• Able to support an individual and a wider team as needed.
• Personable, collaborative, and relationship‑driving within the organization.
• Comfort with tooling and automation; proficient with AI tools like Claude or ChatGPT.
• Willingness to travel ~40% globally and hold a valid passport.
• Fluency in English and Spanish (written and spoken); Portuguese a plus.

Responsibilities

• Manage complex, fast-moving calendars across multiple time zones.
• Coordinate logistics and travel for senior leaders.
• Handle sensitive matters with discretion and confidentiality.
• Collaborate with internal stakeholders and external partners to align schedules.
• Support cross-functional teams and mirror leadership priorities.
• Identify opportunities to automate repetitive tasks and improve processes.

Skills

Executive support

Calendar management

Communication

Discretion

Cross‑functional coordination

Travel coordination

Multilingual (English, Spanish)

Portuguese a plus

Automation/tools

Team collaboration

Tools

Claude

ChatGPT

Job description

ElevenLabs seeks a proactive Executive Assistant to support senior leadership. Remote role based in Mexico or São Paulo, managing calendars, coordinating across time zones, and handling travel for a fast-growing AI company.

You will work with cross-functional teams, protect sensitive information, and help streamline operations using AI tools like Claude or ChatGPT. Fluent English and Spanish are required; Portuguese is a plus.