Executive Assistant & Founders Associate (Bilingual - LATAM)

Wing Assistant; United States; Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Remote work (LATAM)

Career growth

Paid training

Inclusive culture

Holiday & overtime pay

EST schedule 9:00–18:00

Remote LATAM location

Job summary

Wing is seeking a high-caliber bilingual Executive Assistant & Founders Associate based in South America to support the Founder of a cutting-edge AI company based in the United States. This role blends executive admin with business operations.

You will manage correspondence, calendars, contracts, invoicing via Stripe, and create compelling decks in Notion, all while operating during EST hours. If you thrive in fast-paced tech environments and communicate naturally in English and Spanish, this is

Qualifications

• Bilingual English/Spanish with professional verbal communication.
• Exceptional written English; natural, high-caliber prose required.
• Experience supporting C-Suite executives or Founders in tech/AI startups.
• Strong contract review and lifecycle management ability.
• High autonomy with minimal supervision and high accountability.

Responsibilities

• Executive correspondence with C‑Suite partners.
• Calendar and pipeline management to keep deals moving.
• Review contracts and assist in closing deals.
• Manage invoices and billing via Stripe.
• Create high‑quality decks and organize workflows in Notion.
• Maintain proactive communication during EST hours.

Skills

Bilingual English/Spanish

Exceptional written English

Experience supporting C-Suite

Autonomy

Tools

Notion

Stripe

PowerPoint

Google Slides

Keynote

Contract review tools

Job description

• Bilingual English/Spanish: Exceptional, professional verbal communication.

Wing is on an exciting mission to redefine the future of work for companies worldwide! We are the premier choice for fast-growing businesses looking to build world-class teams and place their operations on autopilot.

We are currently seeking a high-caliber, bilingual Executive Assistant & Founders Associate based in South America to directly support the Founder of a cutting‑edge Artificial Intelligence (AI) company based in the United States.

This is a unique, hybrid role. You won’t just be managing a calendar; you will act as a true operational partner, handling both high‑level executive administration and Founders Associate‑level business operations. If you thrive in fast‑paced tech environments, possess exceptional business acumen, and can solve operational problems from multiple angles, this role is for you.

Key Responsibilities

• Executive Correspondence: Manage inbox and drive professional communication with C‑Suite executives from major global tech partners.
• Calendar & Pipeline Management: Oversee complex scheduling and follow up on business deals to keep the pipeline moving.
• Contract & Legal Operations: Review contracts/legal documents, spot operational gaps, follow up on deals, and assist in closing contracts.
• Financial Admin: Manage invoices, billing processes, and basic workflows via Stripe.
• Content & Systems: Create high‑quality business presentations/decks and organize company workflows using Notion.
• High Responsiveness: Maintain an extremely proactive communication loop, responding within minutes during Eastern Time (EST) working hours.

Tools & Platforms Required

• Notion (Advanced workspace management)
• Stripe (Invoicing and billing)
• Presentation Software (PowerPoint, Google Slides, or Keynote for high‑level deck creation)
• Contract/Legal Document Review Tools

Qualifications & Requirements

• Bilingual English/Spanish: Exceptional, professional verbal communication.
• Exceptional Written English (Non-AI): This is non‑negotiable. The client trains AI models professionally and is highly sensitive to AI‑generated text. Your writing must be natural, high‑caliber, and completely human.
• Proven Experience: Prior experience supporting C‑Suite executives, Founders, or working in Tech/AI startups.
• Legal/Contract Acumen: Strong capability to review documents, identify gaps, and manage contract lifecycles.
• Autonomy: High level of independence; ability to operate with minimal supervision and high accountability.

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• 100% Work-From-Home (Remote from LATAM)
• Job Security, Stability, and Long-Term Career Growth
• Paid Training & Upskilling Opportunities
• Exceptionally Supportive and Inclusive Culture
• Holiday & Overtime Pay
• Schedule: 9:00 AM to 6:00 PM EST (Eastern Standard Time)
• Location: Remote (LATAM)

Please note: Only qualified candidates will be invited to take the assessment and be scheduled for an interview.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.