Senior Executive Assistant - Hybrid & Strategic Support

Medica; Minnetonka (MN); On-site; USD 51,000 - 87,000; Full time

Job summary

Medica is seeking an Executive Assistant to provide advanced administrative and operational support to multiple vice presidents in Minnetonka, MN. This role demands autonomy, strong calendar and travel management, and the ability to handle confidential information with discretion while coordinating priorities across leadership teams.

You will compile and synthesize information, prepare presentations and reports, and back up other administrative staff.

Qualifications

• High school diploma or equivalent.
• 8+ years of work experience.
• Experience coordinating and managing complex calendars by prioritizing competing demands and aligning schedules.
• Experience coordinating logistics for meetings, including agendas, materials, and technology requirements.
• Proficiency preparing and refining presentations, reports, and briefing materials.
• Experience arranging travel itineraries while balancing cost, efficiency, and executive preferences via various systems.
• Experience tracking expenses and submissions.
• Coordination of events, offsite meetings or gatherings, and team activities while managing all logistical details from end-to-end.
• Advanced level experience with MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams, etc.)
• Ability to handle sensitive and confidential information with discretion

Responsibilities

• Lead administrative operations and set priorities.
• Manage executive calendars and meetings with complex scheduling.
• Coordinate travel, meetings, and event logistics.
• Draft communications and prepare briefing materials.
• Track meeting outcomes and follow-up actions.
• Provide backup support to leadership and coordinate with teams.
• Support budgeting, expenses and vendor coordination to support operations.

Skills

Calendar management

Travel coordination

Event planning

Administrative support

Budget tracking

Vendor coordination

MS Office

Confidential information handling

Education

High school diploma or equivalent

Tools

MS Office Suite

SharePoint

PowerPoint

Job description

Medica is seeking an Executive Assistant to provide advanced administrative and operational support to multiple vice presidents in Minnetonka, MN. This role demands autonomy, strong calendar and travel management, and the ability to handle confidential information with discretion while coordinating priorities across leadership teams.

You will compile and synthesize information, prepare presentations and reports, and back up other administrative staff.